DEPARTMENT: Public Health
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract Amendment With Greenleaf Integrative Strategies, LLC For Consultation Services
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PURPOSE/ACTION REQUESTED
Authorize execution of a contract amendment with Greenleaf Integrative Strategies, LLC for Consultation Services.
SUMMARY
Pursuant to Minn. Stat. § 375A.04, the Dakota County Board of Commissioners is, and performs the duties and exercises the powers of, a community health board under Minn. Stat. ch. 145A, including the responsibility to prevent disease and to promote and protect the public health of Dakota County residents.
A request for proposal was issued for a Trauma Responsive Department consultant on September 15, 2023, per Dakota County Policy 2751 and Policy 2740. Dakota County Public Health (DCPH) selected Greenleaf Strategies, LLC to provide consultant services and executed a contract for the period of February 1, 2024 through June 30, 2025 (Attachment: Solicitation Summary).
By Resolution No. 24-468 (September 24, 2024), the Dakota County Board of Commissioners authorized an amendment to the Greenleaf Strategies, LLC contract to add $105,000 to the original not to exceed contract amount of $45,000 for a new not to exceed amount of $150,000 and to extend the contract term through December 31, 2025,
DCPH would like to add $75,000 to the current not to exceed contract amount of $150,000 for a new not to exceed amount of $225,000 with Greenleaf Integrative Strategies, LLC.
Greenleaf Integrative Strategies, LLC provides consultation, facilitation, and coordination services to create a comprehensive workplan and meet the goal of DCPH becoming a Trauma Responsive Department. The extension will provide DCPH and Greenleaf Integrative Strategies, LLC with adequate time to complete a discovery and assessment phase, offer leadership consultation and executive coaching, provide staff education and technical assistance, and utilize data integration to complete the workplan.
OUTCOMES
How Much?
• Evaluation of the initiative will include number of staff educated, consultations provided, and policies and procedures that were modified
How Well?
• Qualitative and/or quantitative feedback from staff on experience, satisfaction, and percent of knowledge gained
Is Anyone Better Off?
• Changes in staff well-being, job satisfaction, retention rates, client experience/outcomes will be recorded
RECOMMENDATION
recommendation
Staff recommends authorization to execute a contract amendment for Trauma Responsive Department Consultant services with Greenleaf Strategies, LLC to add $75,000 to the current not to exceed contract amount of $150,000 for a new not to exceed amount of $225,000.
EXPLANATION OF FISCAL/FTE IMPACTS
This contract is funded utilizing COVID Recovery grant funds and is included in the 2025 Public Health Budget. The contract shall contain a provision that allows the County to immediately terminate the contract in the event sufficient funds from county, state, or federal sources are not appropriated at a level sufficient to allow payment of the amount due.
☒ None ☐ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, pursuant to Minn. Stat. § 375A.04, the Dakota County Board of Commissioners is, and performs the duties and exercises the powers of, a community health board under Minn. Stat. ch. 145A, including the responsibility to prevent disease and to promote and protect the public health of Dakota County residents; and
WHEREAS, a request for proposal was issued for a Trauma Responsive Department consultant on September 15, 2023, per Dakota County Policy 2751 and Policy 2740 and Dakota County Public Health (DCPH) selected Greenleaf Strategies, LLC to provide consultant services and executed a contract for the period of February 1, 2024 through June 30, 2025; and
WHEREAS, by Resolution No. 24-468 (September 24, 2024), the Dakota County Board of Commissioners authorized an amendment to the Greenleaf Strategies, LLC contract to add $105,000 to the original not to exceed contract amount of $45,000 for a new not to exceed amount of $150,000 and to extend the contract term through December 31, 2025; and
WHEREAS, DCPH would like to add $75,000 to the current not to exceed contract amount of $150,000 for a new not to exceed amount of $225,000 with Greenleaf Integrative Strategies, LLC; and
WHEREAS, Greenleaf Integrative Strategies, LLC provides consultation, facilitation, and coordination services to create a comprehensive workplan and meet the goal of DCPH becoming a Trauma Responsive Department and the extension will provide DCPH and Greenleaf Integrative Strategies, LLC with adequate time to complete a discovery and assessment phase, offer leadership consultation and executive coaching, provide staff education and technical assistance, and utilize data integration to complete the workplan.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to execute a contract amendment with Greenleaf Integrative Strategies, LLC to add $75,000 to the current not to exceed contract amount of $150,000 for a new not to exceed amount of $225,000, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Community Services Director is hereby authorized to amend said contract, consistent with the amount budgeted, to alter the contract amount and the contract term up to one year after initial expiration date, consistent with County contracting policies, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the contract shall contain a provision that allows the County to immediately terminate the contract in the event sufficient funds from county, state, or federal sources are not appropriated at a level sufficient to allow payment of the amounts due.
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PREVIOUS BOARD ACTION
24-468; 9/24/24
ATTACHMENTS
Attachment: Solicitation Summary
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACTS
Department Head: Gilbert Acevedo
Author: Alex Groten