DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract Amendment With Stonebrooke Engineering, Inc., For Americans With Disabilities Act-Compliant Pedestrian Ramp Design Services For Countywide 2026 Preservation Of Paved Highway Surface Projects
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PURPOSE/ACTION REQUESTED
Authorize the execution of a contract amendment with Stonebrooke Engineering, Inc., for additional work for the Americans with Disabilities Act-compliant pedestrian ramp designs for the 2026 Preservation of Paved Highway Surface projects.
SUMMARY
To provide a safe and efficient transportation system, Dakota County is proceeding with the 2026 preservation of paved highway surface projects. The 2026 preservation work includes pavement mill and overlay of County roadways, replacement of pedestrian curb ramps at intersections to meet the requirements of the Americans with Disabilities Act (ADA), application of pavement markings, and necessary repairs to the roadways and city utilities.
According to the Dakota County Americans with Disabilities Act Transition Plan (December 2024), “The County incorporates the most current ADA guidance to the maximum extent feasible, in accordance with applicable rules and regulations for maintenance projects.” The highway preservation package is considered both maintenance and an alteration to the roadway, which provides a good opportunity to address any deficiencies of the pedestrian ramps.
It was previously estimated that 275 pedestrian ramps are adjacent to the projects currently included in the 2026 preservation of paved highway surface project package. Of these ramps, it was estimated that 137 would require design work for them to be reconstructed or modified to be ADA-compliant. This estimate was based entirely on an assumed proportion of the existing ramps, and not through any preliminary evaluation. Due to this high number of ramps, the Dakota County Transportation’s Design Group executed a contract with Stonebrooke Engineering, Inc., for assistance to complete the design work and keep within the project schedule.
After Stonebrooke commenced with the evaluation and design work, their staff determined that 285 pedestrian ramps required evaluation, and 177 required design work. This additional evaluation and design work is meticulous and time consuming, warranting a budget amendment for design services to be performed. Supplemental tasks associated with the increase in pedestrian ramps include increased project management, and increased time processing and interpreting survey data provided by Dakota County.
RECOMMENDATION
recommendation
Staff recommends authorizing a contract amendment with Stonebrooke Engineering, Inc., which would increase the not-to-exceed amount from $157,091 to $204,309 (an increase of $47,218) to address additional work that was over the estimated amount of professional design services needed for Contract Number DCA23196.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Transportation Capital Improvement Program Budget includes over $10 million for Preservation of Paved Highway Surface Projects funded by the Transportation Advancement Account and County State Aid Highways (CSAH) funds. Sufficient funds are available for this contract amendment. The cost share for the project is 100 percent County.
|
1000040 Paved Highway Surface Set-Aside |
|
Funding Source |
Total Approved Budget |
Available Budget |
|
CSAH |
$5,532,614 |
$5,532,614 |
|
Transportation Advance Account |
$4,554,508 |
$4,554,508 |
|
Total |
$10,087,122 |
$10,087,122 |
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, to provide a safe and efficient transportation system, Dakota County is proceeding with the 2026 Preservation of Paved Highway Surface; and
WHEREAS, due to staff capacity, a consultant was needed to complete the Americans with Disabilities Act-compliant pedestrian ramp design tasks within the project schedule; and
WHEREAS, by Resolution No. 25-401 (August 26, 2025), the Dakota County Board of Commissioners authorized the execution of a design services contract with consultant Stonebrooke Engineering, Inc., to perform final design engineering services for a total contract amount not to exceed $157,091; and
WHEREAS, the cost of additional work tasks to be performed by Stonebrooke Engineering, Inc., is $47,218, resulting in a total amended contract value of $204,309; and
WHEREAS, the County Engineer recommends executing the contract amendment with Stonebrooke Engineering, Inc., for Contract Number DCA23196 for design engineering of 2026 Preservation of Paved Highway Surface; and
WHEREAS, the adopted 2026 Transportation Capital Improvement Program Adopted Budget includes sufficient funding for Paved Highway Surface Projects.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Assistant County Manager to amend the not-to-exceed contract value of $157,091 for Contract Number DCA23196 with Stonebrooke Engineering, Inc., for 2026 Preservation of Paved Highway Surface to a total contract amount not to exceed $204,309.
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PREVIOUS BOARD ACTION
25-401; 8/26/25
ATTACHMENTS
Attachment: Project Location Map
Attachment: Stonebrooke Amendment Letter
BOARD GOALS
☒ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Kevin Krech