DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization For Second Amendment Of Contract With KLJ Engineering, Inc. To Provide Additional Design For County Project 88-20 And 88-24 On CSAH 88 In Randolph Township
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PURPOSE/ACTION REQUESTED
Amend the contract with KLJ Engineering, Inc. for Final Design Services for County Project (CP) 88-20 and 88-24 in Randolph Township.
SUMMARY
To provide a safe and efficient transportation system, Dakota County is proceeding with CP 88-20 to reconstruct CSAH 88 between the East Dakota County Line and Finch Court and CP 88-24 between Finch Court and Trunk Highway 56. The project consists of preliminary and final engineering designs, public involvement process, surveying, geotechnical analysis, traffic analysis, and environmental analysis services required to reconstruct County State Aid Highway (CSAH) 88 in Randolph Township (see Attachment: Project Location).
The purpose of CP 88-20 and 88-24 is to address pavement quality, safety, and operational issues. The existing road has minimal paved shoulders, no turn lanes, and multiple curves with advisory speeds below the posted speed limit. In addition, CSAH 88 currently intersects Highway 56 at a skew near a railroad crossing, which has led to several crashes. Both projects include scope that will also explore the feasibility of a trail along existing and reconstructed CSAH 88 to connect the Dakota County Park on both ends of the project, utilizing the right-of-way needed for the road reconstruction. This project, when complete, will be consistent with County and CSAH standards for this type of County facility.
Due to ongoing coordination with Union Pacific Railroad, the project has been split into two phases to allow time to coordinate the construction and maintenance agreement. The first phase, 88-20, between the East Dakota County Line and Finch Court is scheduled to begin in the summer of 2023. The second phase, now CP 88-24, contains the existing at-grade railroad crossing between Finch Count and Trunk Highway 56 and is scheduled to be constructed in 2024.
The original contract with KLJ Engineering, Inc. did not account for the project to be split into two phases. The split caused out-of-scope work and delays in schedule that include:
- Project Management extension
- Environmental Site Assessment and asbestos and regulated materials assessment for a possible property relocation
- Additional public engagement requested by Randolph Township to discuss design options for 296th Street
- Re-design of 296th connection area, including drainage re-design
- Utility design revisions due to rock-cut coordination
- Design revisions requested by Union Pacific Railroad
The total amendment for preliminary and final design and engineering totals $122,065, bringing the total amended contract total to $1,173,832.66, which represents nine percent of the total engineering cost for both projects. A more detailed description of all tasks associated with the negotiated scope increase is provided by KLJ Engineering (see Attachment: Amendment Memorandum).
RECOMMENDATION
recommendation
Staff recommends executing a contract amendment with KLJ Engineering, Inc. in the amount of $122,065, increasing the total amount to $1,173,832.66.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Transportation Capital Improvement Program includes a total budget of $8,245,200 for CP 88-20. Sufficient funds are available for the contract amendment.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, to provide a safe and efficient transportation system, Dakota County is proceeding with County Project (CP) 88-20 and 88-24; and
WHEREAS, CP 88-20 and 88-24 is the preliminary and final design engineering and public engagement process required to reconstruct County State Aid Highway (CSAH) 88 in Randolph Township between Trunk Highway 56 and the East Dakota line; and
WHEREAS, the County is the lead agency for the Project with construction scheduled for summer 2023 and 2024; and
WHEREAS, by Resolution No. 19-887 (December 17, 2019), the County executed a contract with KLJ Engineering for preliminary and final design engineering consulting services; and
WHEREAS, by Resolution No. 20-629 (December 15, 2020), the County executed a contract amendment with KLJ Engineering for preliminary and final design engineering consulting services; and
WHEREAS, KLJ Engineering has successfully completed the submitted the scope of services of many of the necessary deliverables needed for this project; and
WHEREAS, County staff recognizes and recommends that the proposed additional tasks are necessary in order to successfully complete the project; and
WHEREAS, staff negotiated an amount of $122,065 with KLJ Engineering to complete the work; and
WHEREAS, the amended 2022 Transportation Capital Improvement Program Budget includes sufficient funding for CP 88-20 and 88-24.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute an amendment to the contract with KLJ Engineering to perform additional services necessary to deliver County Project 88-20 and 88-24 in an amount not to exceed $122,065, resulting in a total amended contract not to exceed $1,173,832.66, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
20-629; 12/15/20
22-150; 4/5/22
22-428; 10/4/22
ATTACHMENTS
Attachment: Project Location
Attachment: Amendment Memorandum
Attachment: Financial Summary
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☒ Discuss ☐ Involve ☐ N/A
CONTACT
Department Head: Erin Laberee
Author: Matthew Parent