DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Award And Execute Contract With Obermiller Nelson Engineering, LLC, dba CMTA INC For Architectural And Engineering Services Required For Law Enforcement Center Boiler And Chiller Replacement Project
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PURPOSE/ACTION REQUESTED
Authorize the execution of a contract with Obermiller Nelson Engineering, LLC dba CMTA INC (CMTA) for architectural and engineering services required for the Law Enforcement Center Boiler and Chiller Replacement project.
SUMMARY
The Law Enforcement Center (LEC) is a three-story building constructed in 1988. It is approximately 153,000 square feet in size. In 2007, the building was expanded to include the intake addition. It serves as the County’s only jail and is a 24/7 operation.
The two existing steam boilers and two existing chillers serve 13 air handling units. This equipment is original to the 1988 construction and has reached the end of its useful life. Heating and cooling to the intake addition is supplied by the original boilers and chillers.
In June 2023, a central energy plant study was completed by CMTA for the LEC. The study considered three system replacement options. The option that will change the heating system from steam to hot water was selected as best.
On March 26, 2024, staff sent a Request for Proposal for professional services to seven design firms. The County also posted the Request For Proposal to the County website for the widest possible consideration by the design community. Three firms responded to the request for proposal, and three firms were chosen for an interview by the selection committee.
On May 13, 2024, staff interviewed three firms for architectural and engineering services. Upon completion of the interviews, staff unanimously determined that CMTA offered the best overall value. Staff recommends award of the architectural and engineering contract to CMTA (Attachment: Consultant Evaluation Summary).
As is customary, staff and the design team will bring the Schematic Design to the County Board for review and approval in September 2024.
The project is anticipated to be completed in several phases, over several heating and cooling cycles, by December 2026.
RECOMMENDATION
recommendation
Staff recommends the Law Enforcement Center Boiler and Chiller Replacement Project architectural and engineering services contract be awarded to CMTA in an amount not to exceed $399,500.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2024 Facilities Capital Improvement Program includes total funding of $6,600,000 for the Project (Attachment: Financial Summary). Sufficient funding is available for the award of the contract.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the 2024 Facilities Capital Improvement Program (CIP) Adopted Budget authorized the Law Enforcement Center Boiler and Chiller Replacement project; and
WHEREAS, staff advertised a request for proposals for architectural and engineering services on March 26, 2024; and
WHEREAS, staff received three architectural and engineering services proposals, and staff interviewed three design teams for this project; and
WHEREAS, staff unanimously recommends Obermiller Nelson Engineering, LLC, dba CMTA INC (CMTA), as the firm to provide architectural and engineering services required for the new facility project; and
WHEREAS, CMTA has submitted a total fee proposal for $399,500 for architectural and engineering services; and
WHEREAS, funding for the architectural and engineering services is within the approved Building CIP Adopted Budget.
NOW THEREFORE BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute a contract with Obermiller Nelson Engineering, LLC, dba CMTA INC, 2345 Rice Street, Suite 230, Roseville, MN 55113-5603 for the Law Enforcement Center Boiler and Chiller Replacement project for a combined fixed fee of $398,000 and a reimbursable cap of $1,500, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Consultant Evaluation Summary
Attachment: Financial Summary
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Taud Hoopingarner
Author: Joe Lexa