DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract Renewal With Granicus, Inc., For Agenda Management Software
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PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to execute a contract renewal with Granicus, Inc., for agenda management software.
SUMMARY
Dakota County’s current agenda management software is provided by Granicus, Inc. and is called Legistar. This is a Software-as-a-Service (SaaS) solution that enables government organizations to automate the entire legislative process of the clerk’s office.
Dakota County started using Legistar in 2021. The current five-year contract was for $130,200 and ends on March 27, 2026.
Dakota County requested and received a one-year proposal to renew the services from Granicus. The one-year proposal is from March 28, 2026 to March 27, 2027 for $31,144.51.
RECOMMENDATION
recommendation
Staff recommends the County Board authorize the Deputy County Manager to execute a one-year contract renewal with Granicus, Inc. for agenda management software in an amount not to exceed $31,144.51. This amount is for a one-year contract from March 28, 2026 to March 27, 2027.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2026 amount for this contract is $31,144.51. The contract is funded by levy and is included in the 2026 County Administration budget in the General Fund.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, it is in the interest of the citizens of Dakota County that the Board of Commissioners participate in state legislative and administrative rule-making processes to ensure that County interests are properly considered in the adoption of legislation and rules; and
WHEREAS, Dakota County currently has a contract with Granicus, Inc. for agenda management; and
WHEREAS, the current contract with Granicus, Inc. for agenda management software ends on March 27, 2026; and
WHEREAS, the County requires a contact renewal from Granicus, Inc. for agenda management; and
WHEREAS, the County received a twelve-month renewal quote from Granicus starting on March 28, 2026 and ending on March 27, 2027, Inc for $31,144.51; and
WHEREAS, sufficient funding is available in the 2026 budget; and
WHEREAS, staff recommend renewal of the contract with Granicus, Inc., for agenda management software for a one-year contract.
NOW, THEREFORE, BE IT RESOLVED, That the County Board of Commissioners hereby authorizes the Deputy County Manager to execute a one-year contract renewal with Granicus, Inc., for agenda management software in an amount not to exceed $31,144.51, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
21-032;1/19/21
ATTACHMENTS
Attachment: Granicus Quote
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Tony Gomes
Author: Hamza Akram