DEPARTMENT: Sheriff
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Doug Nelson Consulting To Provide Radiological Emergency Preparedness, Emergency Management, And Homeland Security Planning Services And Rescind Resolution No. 22-504
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PURPOSE/ACTION REQUESTED
Authorize to execute contract with Doug Nelson Consulting to provide radiological emergency preparedness (REP), emergency management, and homeland planning services and rescind Resolution No. 22-504 (November 15, 2022).
SUMMARY
The contract with Doug Nelson Consulting (Attachment) would provide REP, contracted city emergency planning, and Dakota County homeland security planning services support.
The contract was approved by Resolution No. 22-504 (November 15, 2022). The presented resolution language had insufficient funds to cover the contract amount. It is requested that Resolution No. 22-504 be rescinded and the corrected funds amount be approved.
The Dakota County Sheriff’s Office has contracted with Doug Nelson Consulting since 2013 for these services and has been very satisfied with the performance and work product. The Sheriff’s Office desires to continue this relationship for the period January 1, 2023, through December 31, 2025.
Dakota County is the recipient of the Homeland Security grants under the REP Program and the Urban Area Security Initiative (UASI) Grant. These grants are administered by the Minnesota Department of Public Safety for Xcel Energy and for the U.S. Department of Homeland Security.
The REP and UASI grants can be used to cover costs for planning activities. Examples of grant-eligible planning activities include the following areas: tracking grant spending and physical assets; coordinating emergency response training for the County and cities within Dakota County; planning, training, and exercising the requirements of the REP and Emergency Preparedness Programs and planning of exercises for public safety staff.
Dakota County will also continue partnerships with Inver Grove Heights, Mendota Heights, South St. Paul, West St. Paul and Farmington through joint powers agreements (JPAs) to provide emergency management planning services for each respective City and subsequent cost reimbursement. It is beneficial to have the cities contract with the County for emergency planning activities, as it allows for the use of the County Emergency Operations Plan as a workable template for the cities for better emergency planning consistency. This allows for consistency in oversight and improved efficiency in emergency response Countywide. With new annual requirements from Minnesota Homeland Security and Emergency Management regarding plan requirements, this contract allows for timely compliance with state standards. By contracting with the Cities for emergency planning services, Dakota County remains a leader of emergency preparedness countywide and can provide uniformity in emergency planning and response. The consulting services provided under this contract with Doug Nelson Consulting will be used to support the planning activities under the Cities JPAs.
RECOMMENDATION
recommendation
The Sheriff recommends authorizing the contract with Doug Nelson Consulting to cover services up to a maximum of 1,430 hours annually for the City contracts and additional Dakota County duties at the following rates:
• $43 per hour for the period of January 1, 2023, through December 31, 2023.
• $44 per hour for the period of January 1, 2024, through December 31, 2024.
• $45 per hour for the period of January 1, 2025, through December 31, 2025.
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EXPLANATION OF FISCAL/FTE IMPACTS
Planning funds for these amounts currently are available, or will be available, from the upcoming 2023 to 2025 REP Grant Programs, 2022 to 2024 UASI Grant, and joint power agreements with the Cities Inver Grove Heights, West St. Paul, Mendota Heights, and South St. Paul for planning services from 2023 through 2025.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management, has been provided funding from the federal government under the Radiological Emergency Preparedness (REP) and Urban Area Security Initiative (UASI) grant programs to enhance preparedness activities related to natural disasters and terrorism; and
WHEREAS, Dakota County has been awarded the REP and UASI grants by the Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management, for the purpose of improving Dakota County’s ability to plan for, respond to, and recover from potential Countywide disasters or emergencies; and
WHEREAS, Dakota County will continue partnerships with the Cities of Inver Grove Heights, Mendota Heights, South St. Paul, West St. Paul, and Farmington through joint powers agreements to provide emergency management planning services and consulting services provided under this contract; and
WHEREAS, Dakota County Sheriff deems it to be in its best interests to continue to contract with Doug Nelson Consulting to assist in the facilitation of REP, emergency management, and homeland security planning activities that will better prepare Dakota County and its citizenry to prepare for and respond to any potential countywide disasters or emergencies; and
WHEREAS, Resolution No. 22-504 (November 15, 2022), had insufficient funds to cover the contract amount.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Dakota County Sheriff to amend a contract with Doug Nelson Consulting, for radiological emergency preparedness, emergency management, and homeland security planning activities for the period of January 1, 2023, through December 31, 2025, up to a maximum of 1,430 hours annually for the City contracts and additional Dakota County duties at a total amount not to exceed $348,760.00, plus travel expenses, subject to approval by the County Attorney's Office as to form; and
BE IT FURTHER RESOLVED, That Resolution No. 22-504 is hereby rescinded in its entirety.
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PREVIOUS BOARD ACTION
19-824; 11/12/19
22-504; 11/15/22
ATTACHMENTS
Attachment: Contract
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☒ Inform and Listen ☐ Discuss ☐ Involve ☐ N/A
CONTACT
Department Head: Joe Leko
Author: Joe Leko