DEPARTMENT: Social Services-Housing & Community Resources
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract Amendment With Dakota Woodlands For Emergency Shelter Services For Adults With Disabilities
end
PURPOSE/ACTION REQUESTED
Authorize execution of contract amendment with Dakota Woodlands for emergency shelter services for adults with disabilities.
SUMMARY
Dakota County submitted a request in 2021 to the Minnesota Department of Human Services (DHS) to consider, under the authority of Minn. Stat. 256I.05, subd. 11, a cost-neutral transfer from the Housing Support funds to Dakota County to provide emergency shelter beds for people with disabilities experiencing homelessness.
Dakota County has contracted with Dakota Woodlands since 2021 to provide emergency shelter for 22 adults with disabilities using these Cost Neutral Transfer funds.
Shelter services at Dakota Woodlands include the provision of emergency shelter, food, and support services for adults with disabling conditions who are experiencing homelessness; coordination with County staff for referrals, services, and housing search; and entering all households into the Client Track data management system.
By Resolution No. 24-317 (June 25, 2024), the Dakota County Board of Commissioners authorized execution of DHS Intergovernmental Transfer agreement with DHS in an amount of $940,513.78 and acceptance of remaining years’ allocation through June 30, 2027, and approved execution of a contract with Dakota Woodlands to provide emergency hotel shelter services from July 1, 2024 through July 30, 2025.
In January 2025, staff conducted a solicitation for the emergency shelter services and Dakota Woodlands was the only proposal received and was selected as the most qualified agency to perform the emergency shelter services (Attachment: Solicitation Summary).
OUTCOMES
How Much?
• 84 adults received shelter and supportive services between May 1, 2024 and May 1, 2025.
• 60 adults entered the shelter between May 1, 2024 and May 1, 2025.
• 61 adults exited the shelter between May 1, 2024 and May 1, 2025.
How Well?
• Dakota Woodlands met 100 percent compliance with Housing Services Provider Standards.
Is Anyone Better Off?
• 44 adults exited the shelter to permanent housing between May 1, 2024 and May 1, 2025.
• Average length of stay was 142 days for adults who exited the shelter during this time period.
• Median length of stay was 104 days for adults who exited the shelter during this time period.
RECOMMENDATION
Staff recommends Board authorization to execute a contract amendment with Dakota Woodlands for emergency shelter services in a not to exceed amount of $761,000 and to extend the period/term to June 30, 2026.
end
EXPLANATION OF FISCAL/FTE IMPACTS
This contract is funded utilizing DHS Cost Neutral grant funds and is included in the 2025 Social Services Budget and will be included in the 2026 County Manager’s Recommended Budget.
☒ None ☐ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, Dakota County submitted a request in 2021 to the Minnesota Department of Human Services (DHS) to consider, under the authority of Minn. Stat. 256I.05, subd. 11, a cost-neutral transfer from the Housing Support funds to Dakota County to provide emergency shelter beds for people with disabilities experiencing homelessness; and
WHEREAS, Dakota County has contracted with Dakota Woodlands since 2021 to provide emergency shelter for 22 adults with disabilities using these Cost Neutral Transfer funds; and
WHEREAS, shelter services at Dakota Woodlands include: the provision of emergency shelter, food, and support services for adults with disabling conditions who are experiencing homelessness; coordination with County staff for referrals, services, and housing search; and entering all households into the Client Track data management system; and
WHEREAS, by Resolution No. 24-317 (June 25, 2024), the Dakota County Board of Commissioners authorized execution of DHS Intergovernmental Transfer agreement with DHS in an amount of $940,513.78 and acceptance of remaining years’ allocation through June 30, 2027, and approved execution of a contract with Dakota Woodlands to provide emergency hotel shelter services from July 1, 2024 through July 30, 2025; and
WHEREAS, in January 2025, staff conducted a solicitation for the emergency shelter services and Dakota Woodlands was the only proposal received and was selected as the most qualified agency to perform the emergency shelter services; and
WHEREAS, staff recommends Board authorization to execute a contract amendment with Dakota Woodlands for emergency shelter services in an amount not to exceed $761,000 and to extend the period/term to June 30, 2026.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Community Services Director to execute a contract amendment with Dakota Woodlands to add $380,056.20 to the current not to exceed contract amount of $380,056.20 for a new not to exceed amount of $760,112.40 and extend the term an additional year, for a new term of July 1, 2024 through June 30, 2026, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Community Services Director is hereby authorized to amend said contract, consistent with the amount budgeted, to alter the contract amount and the contract term up to one year after initial expiration date, consistent with County contracting policies, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the contract shall contain a provision that allows the County to immediately terminate the contract in the event sufficient funds from county, state, or federal sources are not appropriated at a level sufficient to allow payment of the amount due.
end
PREVIOUS BOARD ACTION
24-317; 06/25/24
ATTACHMENTS
Attachment: Solicitation Summary
BOARD GOALS
☒ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACTS
Department Head: Emily Schug
Author: Steve Throndson