DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Joint Powers Agreement With Vermillion Township For Bituminous Resurfacing On Doffing Avenue, County Project 98-49
end
PURPOSE/ACTION REQUESTED
Authorize execution of a joint powers agreement (JPA) with Vermillion Township for bituminous resurfacing on Doffing Avenue, County Project (CP) 98-49.
SUMMARY
To provide a safe and efficient transportation system, Dakota County annually contracts for milling and bituminous overlay (pavement preservation) projects. This year’s projects will include resurfacing work on eight County roads or County State Aid Highways and 14 trail and parking lot projects.
Vermillion Township desires to resurface Doffing Avenue, a 1300-foot-long cul-de-sac located south of County State Aid Highway (CSAH) 66 (Attachment: Location Map). In order to receive competitive bids, the Township has requested that its project be included with the County’s overlay program as CP 98-49. Vermillion Township will reimburse the County for all costs associated with CP 98-49, including engineering, construction administration, and inspection.
Transportation staff anticipates presenting the contract for all the pavement preservation projects at a County Board meeting in May. The work on the preservation projects will begin in late May and be completed by the fall of 2024. Vermillion Township will be acting on the proposed JPA on May 2, 2024.
RECOMMENDATION
recommendation
Staff recommends execution of a JPA with Vermillion Township for CP 98-49 to define project responsibilities and reimbursement terms.
end
EXPLANATION OF FISCAL/FTE IMPACTS
The costs for CP 98-49 are estimated at $127,000 for construction and $10,000 for engineering, construction administration, and inspection based on eight percent of the construction costs. Vermillion Township will reimburse the County for all costs associated with CP 98-49. A budget amendment is recommended to account for this project but will be deferred until contract award anticipated for May 2024, when actual costs will be known.
☐ None ☐ Current budget ☒ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, Dakota County is the lead agency for pavement preservation projects and anticipates its 2024 projects to begin in May 2024; and
WHEREAS, Vermillion Township desires to resurface Doffing Avenue and has requested that its project be included with the County’s project; and
WHEREAS, the County has identified this project as County Project (CP) 98-49, with a total estimated cost of $108,000, which includes $100,000 for construction and $8,000 for engineering, construction administration, and inspection; and
WHEREAS, Vermillion Township will reimburse the County for all costs associated with CP 98-49; and
WHEREAS, a joint powers agreement with Vermillion Township for CP 98-49 is necessary to define project responsibilities and reimbursement terms.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute a joint powers agreement with Vermillion Township for the reimbursement of actual construction, engineering, and construction administration costs for the resurfacing of Doffing Avenue (County Project 98-49), subject to approval by the County Attorney’s Office as to form.
end
PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Location Map
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Erin Laberee
Author: Todd Howard