DEPARTMENT: Parks, Facilities, and Fleet Management
TITLE
title
Authorization to Ratify Contract With Ultimate One Transportation, Inc. Doing Business As Street Fleet Courier And Logistics, For Interoffice And Library Mail Delivery Services
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PURPOSE/ACTION REQUESTED
Authorize contract ratification with Ultimate One Transportation, Inc., doing business as (dba) Street Fleet Courier and Logistics, for interoffice and library mail delivery services.
SUMMARY
Dakota County uses a contracted delivery service to move interoffice mail between the main service centers, Juvenile Service center, Empire Maintenance Facility, Extension and Conservation Center, and Dakota 911. This service also moves library books and related materials between the ten County library locations.
The last contract ended on December 31, 2021. Staff advertised for services for 2022 with contract extension options through 2024. Staff executed the initial 2022 contract and the extension for 2023. However, with the financial system limitations, the extension for 2024 was not executed prior to the expiration at the end of 2023. For this reason, this requested action is to execute a new contract for 2024 with all of the previous terms, had this simply been the planned extension. The current contract extension ended on December 31, 2023. This service has worked well with the current vendor for the past eight years, and their bid reflects a continuation of services with the current staff. The rate for 2024 is $101,172, which is a three percent increase over the 2023 rates.
The request for bid was publicly advertised on October 1, 2021.
For reference, bids were received and tabulated on October 15, 2021. Associated Courier, Inc., doing business as Street Fleet submitted the bid amounts below. They have since changed their legal name to Utlimate Transportation Inc., doing business as Street Fleet Courier and Logistics.
Year Bid Amount % Increase
2022 $95,364 9.0
2023 $98,225 3.0
2024 $101,172 3.0
RECOMMENDATION
recommendation
Staff recommends that the County Board ratify a contract to Ultimate One Transportation, Inc., dba Street Fleet Courier and Logistics, PO Box 130081, Roseville, Minnesota 55113, for complete interoffice and library mail delivery services for 2024 in an amount not to exceed $101,172.
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BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
EXPLANATION OF FISCAL/FTE IMPACTS
The cost of the contract is included in the 2024 Facilities Management operating budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, Dakota County uses a contracted delivery service to move interoffice mail, library books, and related materials between locations; and
WHEREAS, this delivery service model has worked well for the past eight years; and
WHEREAS, the most recent contract extension ended on December 31, 2023; and
WHEREAS, due to financial system limitations, the previously County Board-authorized contract extension for 2024 was not executed; and
WHEREAS, for this reason, this requested action is to ratify a new contract for 2024 with all the previous terms, had this simply been the planned extension; and
WHEREAS, the request for bid(s) was publicly advertised on October 1, 2021; and
WHEREAS, bids were received and tabulated on October 15, 2021; and
WHEREAS, the current vendor has submitted the lowest responsive and responsible bid using their current service and staffing model; and
WHEREAS, the 2024 rates reflect a three percent increase over the current 2023 rates; and
WHEREAS, staff recommends that the County Board ratify a contract to Ultimate One Transportation, Inc. doing business as Street Fleet Courier and Logistics, for interoffice and library mail delivery services in an amount not to exceed $101,172.
NOW, THEREFORE, BE IT RESOLVED, That the County Board hereby authorizes the Parks, Facilities, and Fleet Management Director to ratify a contract with Ultimate One Transportation, Inc. doing business as Street Fleet Courier and Logistics, PO Box 130081, Roseville, Minnesota 55113, for library and interoffice mail delivery services in an amount not to exceed $101,172, from January 1, 2024, through December 31, 2024, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
21-546; 11/16/21
ATTACHMENTS
None.
CONTACT
Department Head: Taud Hoopingarner
Author: Mike Lexvold