DEPARTMENT: Parks
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute New Consultant Contract With SRF Consulting Group, Inc., For Final Design Services, Construction Administration, And Construction Inspection For Lebanon Hills Regional Park Sustainable Trail Study Implementation In Cities Of Eagan And Apple Valley, County Project 2000235
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PURPOSE/ACTION REQUESTED
Authorize a new contract with SRF Consulting Group, Inc. to replace expired contract DCA22032, which extends construction services into 2029 for County Project (CP) 2000235.
SUMMARY
By Resolution No. 15-156 (March 17, 2015), the Dakota County Board of Commissioners adopted an updated Master Plan for Lebanon Hills Regional Park (LHRP). By Resolution No. 21-458 (September 21, 2021), the Dakota County Board of Commissioners authorized staff to select a consultant to prepare a Sustainable Trails Study (Study); and by Resolution No. 22-204 (May 24, 2022), the Dakota County Board of Commissioners authorized the Physical Development Director to execute a contract with SRF, Inc., for the Study. The Study addressed the following trail topics: preservation of high-quality trail recreation and nature-based experiences; minimization and mitigation of impacts to natural resources; minimization and mitigation of impacts to culturally important sites; identification of trail use conflicts, safety, and risk concerns; Americans with Disabilities Act accessibility; reduction of trail-related erosion issues; identification of deferred trail maintenance needs; and improvement of sustainable maintenance practices.
The original contract by Resolution No. 14-414 (August 13, 2024), had an expiration date of December 31, and due to staff oversight the contract was inadvertently allowed to expire while the scope and work required of SRF are still required to complete the CP 2000235 preliminary design project.
In addition to the contract expiration date, the preliminary project has seen cost and scope increases that will increase the total contract value and require additional budget, totaling $137,278.80. Some of the key additional cost increases include the following:
• Complete Permitting and Approvals
• Final Bid Document Preparation and Bidding Administration
• Construction Administration
• Additional Schematic Design
Scope of Work. The scope of work includes 30 percent preliminary design phases, public involvement, agency coordination, data collection, environmental reviews, geotechnical evaluation, and design elements. These factors were used to determine which concepts moved forward to final design and construction including buckthorn and hazard tree removal, trail decommissioning, new sustainable trail construction, and an adaptive mountain bike trail loop.
SRF, Inc., and Dakota County signed a contract (DCA22032) to complete professional services for the Lebanon Hills Regional Park Sustainable Trail Study Implementation project, which was executed
with Dakota County on September 16, 2024, and expired on December 31, 2025. The total
original contract value for this project was $216,228.10. SRF utilized $128,164.72, leaving a
balance of $88,063.38 at the contract expiration date of December 31, 2025.
RECOMMENDATION
recommendation
Staff recommends the execution of a new contract with SRF in the amount of $353,506.90, which includes a base cost increase of $137,278.80 more than the original contracted amount of $216,228.10.
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EXPLANATION OF FISCAL/FTE IMPACTS
The Parks and Greenways Capital Improvement Program includes $3,716,461 for the Lebanon Hills Regional Park Sustainable Trail Study Implementation, CP 2000235. An administrative amendment will move $137,278.80 in ELF funding from available budget of recently closed projects and set-asides to CP 2000235.
|
Funding Source |
Total Approved Budget |
Available Budget |
|
Parks Fund Balance |
$699,183 |
$675,051 |
|
County Program Aid |
$34,500 |
$0 |
|
Environmental Legacy Fund (ELF) Balance |
$115,500 |
$0 |
|
Transportation Advance Account |
$741,278 |
$675,050 |
|
Unsecured LCCMR Grant |
$2,126,000 |
$2,126,000 |
|
ML22 OHF |
$300,000 |
$300,000 |
|
Total |
$4,016,461 |
$3,776,101 |
|
|
|
|
RESOLUTION
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WHEREAS, to provide a great place to live, Dakota County is proceeding with the Lebanon Hills Regional Park Sustainable Trail Study Implementation, County Project 2000235, for final design consulting services; and
WHEREAS, by Resolution No. 14-414 (August 13, 2024), the County Board authorized a contract with SRF Consulting Group, Inc., for final design consulting services for the Lebanon Hills Regional Park Sustainable Trail Study Implementation; and
WHEREAS, the original contract expired on December 31, 2025, and additional design activities remain to complete the project; and
WHEREAS, the construction contract has increases of $137,278.80 over the original contract amount; and
WHEREAS, the design cost increases include additional costs for Complete Permitting and Approvals, Final Bid Document Preparation and Bidding Administration, Construction Administration, and Additional Schematic Design; and
WHEREAS, staff recommends executing a new contract with SRF Consulting Group, Inc., to complete remaining design activities in 2026 and increasing the contract by $137,278.80 from the original; and
WHEREAS, the 2026 Park’s Capital Improvement Program Budget has sufficient funds to accommodate the design contract.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners authorizes the Parks Director to award a new contract with SRF Consulting Group Inc., to complete design services for County Project 2000235 in an amount not to exceed $353,506.90, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
15-156; 3/17/15
21-458; 9/21/21
22-204; 5/17/22
14-414; 8/13/24
ATTACHMENTS
Attachment: Project Location Map
Attachment: LHRP Sustainable Trail 2026 Proposal
BOARD GOALS
☒ Thriving People ☒ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Niki Geisler
Author: Mike Adams