DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Bid And Execute Contract With Jorgenson Construction, Inc. To Provide General Contractor Services For Northern Service Center Third Floor Pilot Project
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PURPOSE/ACTION REQUESTED
Authorize award and execution of contract with Jorgenson Construction, Inc. to provide general contractor services for the Northern Service Center Third Floor Pilot Project.
SUMMARY
The County has been reevaluating office space needs since 2017 to increase the efficiency of existing space and prepare for future growth. That year, the County Board received the Countywide Office Space Study, which recommended the standardization of workspace sizes. Implementation of that plan began in 2019 but was put on hold in 2020 as staff left County buildings during the pandemic. After several years of working remotely, how some staff used their workspaces changed. This hybrid format provided flexibility in work locations. However, it also required new spaces within County buildings to support this flexibility and build on what was learned from the change in work habits.
At the Board’s direction in 2023, staff explored two pilot locations to test out a new design to better support hybrid workers. One of these pilot locations was the third floor of the Northern Service Center. Many of the staff on this floor work a hybrid schedule by the nature of their jobs, and through surveys and manager worksheets, it became clear that this area was an excellent candidate for the pilot program to change workspaces.
The County contracted with M. Arthur Gensler Jr. & Associates, Inc, (Gensler) to work with staff on this new-to-the-County design concept. By Resolution Number 23-310 (July 18, 2023), the County Board approved the schematic design, and staff was authorized to continue with the design and construction of the pilot project.
Gensler prepared construction documents, and the project was formally advertised on December 8, 2023. Competitive bids were received on January 11, 2024. Bids were 25% below the Engineer’s Estimate.
The lowest base bids were as follows:
Bidder: Base: Alt. 1: Alt. 2: Total:
Jorgenson Construction, Minneapolis, MN $603,000 $8,000 $20,500 $631,500
Schreiber Mullaney, St Paul, MN $602,890 $9,200 $22,900 $634,990
Ebert Companies, Corcoran, MN $629,000 $7,800 $18,400 $659,500
Two alternates were used to support the bidding outcome, both of which added acoustical elements to the project to help with sound dampening. Alternate One added acoustical ceiling baffles to the noisiest area of the pilot location. Because many existing walls were reused in the design, Alternate Two added acoustical panels onto the walls of the conference rooms to help with room-to-room sound transfer insulation, which did not exist in the original construction.
RECOMMENDATION
recommendation
Staff recommends the base bid and both alternates for the Northern Service Center Third Floor Pilot Project be awarded to Jorgenson Construction, Inc. in an amount not to exceed $631,500.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2024 Facilities Capital Improvement Program includes funding of $1,590,816 for the project (Attachment: Financial Summary). The project has sufficient funds to cover the cost of this contract.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the County has been reevaluating space needs since the 2017 Countywide Office Space Study, and the pandemic further changed office space needs; and
WHEREAS, the Board approved Staff to explore three pilot locations that would test out a new design to better support hybrid workers; and
WHEREAS, the County contracted with M. Arthur Gensler Jr. & Associates (Gensler) to prepare final design documents, which were completed in December 2023; and
WHEREAS, Eleven competitive bids were received on January 11, 2024; and
WHEREAS, Jorgenson Construction, Inc. submitted a bid of $631,500; and
WHEREAS, staff and Gensler reviewed the qualifications of the bidder and recommend award to Jorgenson Construction, Inc. as the lowest responsive and responsible bidder in an amount not to exceed $631,500 for the Northern Service Center Third Floor Pilot Project.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Management Director to execute a contract with Jorgenson Construction, Inc., 9255 East River Road NW, Minneapolis, MN 55433, in an amount not to exceed $631,500 for the Northern Service Center Third Floor Pilot Project.
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PREVIOUS BOARD ACTION
DC-1131; 6/7/22
DC-1583; 11/28/22
23-310; 7/18/23
ATTACHMENTS
Attachment: Financial Summary
Attachment: Bid Tab
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
CONTACT
Department Head: Jay Biedny
Author: Christina Lundgren