DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Oracle America, Inc. For Enterprise Resource Planning Software Licenses
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PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to execute the contract with Oracle America, Inc. for Enterprise Resource Planning software licenses for the period of February 2, 2026, through January 31, 2029.
SUMMARY
Dakota County went live with a new Oracle Enterprise Resource Planning, Human Capital Management and Enterprise Performance Management tool in January 2023. The system is referred to as DakotaConnect. The County contracted with Sierra-Cedar, LLC to help implement the new system as well as assist with resolution of several identified issues.
Since the inception of DakotaConnect, Dakota County had contracted with TD Synex/DLT for our licensing needs. Beginning in 2026, the County will contract with Oracle America, Inc. directly for licenses. By contracting directly with Oracle America, the County will save 15%, over a three-year period, from what the projected estimated cost would have been, had the County continued with TD Synex/DLT.
RECOMMENDATION
recommendation
Staff recommends that the Board authorize the Deputy County Manager to execute a contract with Oracle America, Inc. for a three-year total contract amount not to exceed $2,561,750 for Enterprise Resource Planning software licenses.
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EXPLANATION OF FISCAL/FTE IMPACTS
The annual cost of this contract is $853,916.67. The cost of this contract is funded by levy and is included in the 2026 Adopted Budget in the General Fund as part of the Information Technology Department budget. Future costs associated with this contract will be included in the 2027, 2028, and 2029 County Manager’s Recommended Budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, on June 26, 2020, Dakota County staff issued a Request for Proposal (RFP) for an Enterprise Resource Planning (ERP) Solution with implementation services; and
WHEREAS, by July 24, 2020, 16 proposals were received by the County in response to the RFP; and
WHEREAS, the proposal submitted by Sierra-Cedar, LLC for the Oracle Enterprise Resource Planning, Human Capital Management and Enterprise Performance Management Cloud applications was found to be the best solution to meet or exceed Dakota County’s requirements as specified in the RFP and provide the best value to the County; and
WHEREAS, the County entered into a Master Services Agreement and Statement of Work with Sierra-Cedar, LLC to provide the implementation, training and support services required; and
WHEREAS, the County contracted with TD Synex/DLT for program licensing; and
WHEREAS, the County went live with the new system on January 3, 2023; and
WHEREAS, the County has worked with Oracle America, Inc. to provide an estimate of $2,561,750 for the new licenses to cover the next three years; and
WHEREAS, funding for this purchase is included in the 2026 Information Technology budget.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Deputy County Manager to execute a contract with Oracle America, Inc for a three-year total contract from February 2, 2026 to January 31, 2029 amount not to exceed $2,561,750 for Enterprise Resource Planning software licenses, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: None.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Tony Gomes
Author: Jeff Goettl