DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Award Of Bid And Authorization To Execute Contract With Street Fleet Expedited, LLC, For Interoffice And Mail Delivery Services And Rescind Resolution No. 24-592
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PURPOSE/ACTION REQUESTED
Award bid and authorize execution of a contract with Street Fleet Expedited, LLC, for interoffice and library mail delivery services and rescind Resolution No. 24-592 (December 3, 2024).
SUMMARY
Dakota County uses a contracted delivery service to move library books and related materials between the main service centers, Juvenile Service Center, Empire Maintenance Facility, Extension and Conservation Center, and Dakota 911. This service also moves library books and related materials between the ten County library locations.
A request for bids was issued in October 2024, and the County’s current contractor, then known as Ultimate One Transportation, was the low bidder. The County Board authorized a new contract with Ultimate One under Resolution No. 24-592 (December 3, 2024). Since then, staff has learned that Ultimate One is under new ownership, and the company’s name has been changed to Street Fleet Expedited, LLC. Staff is therefore requesting that the Board modify the prior authorization to allow Facilities Management to execute a contract with the same low bidder under their current corporate name. Staff is also requesting that the County Board rescind Resolution No. 24-592 (December 3, 2024).
RECOMMENDATION
recommendation
Staff recommends that the County Board rescind Resolution No. 24-592 and to execute a contract with Street Fleet Expedited, LLC, 3545 Hoffman Road E., Vadnais Heights, Minnesota 55110 for complete library and interoffice mail delivery services in an amount not to exceed $95,000.
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EXPLANATION OF FISCAL/FTE IMPACTS
The cost of the contract is included in the 2025 Facilities Management Adopted Budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Dakota County uses a contracted delivery service to move interoffice mail, library books, and related materials between locations; and
WHEREAS, this delivery service model has worked well for the past nine years; and
WHEREAS, pursuant to a request for bids, a contract was awarded to Ultimate One Transportation, Inc., as the low bidder, in an amount not to exceed $95,000; and
WHEREAS, prior to executing the contract, Ultimate One Transportation changed to Street Fleet Expedited, LLC; and
WHEREAS, staff recommends that the County Board rescind Resolution No. 24-592 and execute a contract with Street Fleet Expedited, LLC, for interoffice and library mail delivery services in an amount not to exceed $95,000.
NOW, THEREFORE, BE IT RESOLVED, That the County Board hereby rescinds Resolution No. 24-592 (December 3, 2024) and authorizes the Facilities Management Director to execute a contract with Street Fleet Expedited, LLC, 3545 Hoffman Road E., Vadnais Heights, Minnesota 55110, for interoffice and library mail delivery services in an amount not to exceed $95,000, from January 1, 2025, through December 31, 2025, subject to approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute up to two additional one-year contract extensions provided that (1) the County determines that the Contractor has satisfactorily performed the contracted services; (2) the total contract price is included in the County’s budget for the applicable year; and (3) the cost of services are consistent with the 2026 and 2027 bid amounts of $97,800 and $102,600 respectively, subject to approval by the County Attorney’s Office as to form.
PREVIOUS BOARD ACTION
24-592; 12/3/24
ATTACHMENTS
None.
BOARD GOALS
☐ Thriving People ☐ A Healthy Environment with Quality Natural Resources
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
CONTACT
Department Head: Mike Lexvold
Author: Mike Lexvold