DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contracts With Dick’s Sanitation Services, Inc., And Allied Waste Services Of North America dba Republic Services Of The Twin Cities, Inver Grove Heights For Resource Management Services At County Buildings, Parks Facilities, And Residential Organics Drop-Off Locations
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PURPOSE/ACTION REQUESTED
Authorize execution of two contracts for Resource Management Services that provides for the collection, transportation, and delivery of municipal solid waste, recycling, and organics from County buildings, Park facilities, and select residential organics drop-off locations to appropriate waste management facilities.
SUMMARY
Request for Proposal. State law (Minn. Stat. §115A.151) requires public entities to collect recyclable materials from their buildings and facilities. Further, municipal solid waste (MSW) that is not reused, recycled, or diverted for organics management will be delivered to a resource recovery facility in accordance with Minn. Stat. §473.848 and the County’s Solid Waste Master Plan. The County has a contract for Resource Management Services (recycling, organics management, and trash disposal), that ends May 31, 2026. Facilities Management and Environmental Resources staff jointly developed two Request for Proposals (RFP) for Resource Management Services at Dakota County buildings and Park facilities. The county was divided into two zones; a North Zone and a South Zone. The intention with two smaller zones was to entice smaller hauling companies to submit proposals. Each RFP included 1) the collection, removal, and appropriate management of MSW; 2) the separate collection and recycling of paper/cardboard, glass, and plastic bottles/metal cans; 3) the collection and processing of organics material, including from select residential organics drop-sites; 4) development of a detailed billing/invoicing and reporting system; and 5) collaboration with County staff to improve waste reduction and recycling efforts.
Five qualified Resource Management Services proposals were received for the North Zone, and four were received for the South Zone on January 14, 2026. The written proposals were reviewed and evaluated by representatives from Facilities Management and Environmental Resources, using the following criteria and weighting contained in the RFP:
1. Completeness of proposal and response meeting the County’s resource management objectives (10%).
2. Qualifications and experience in providing services of similar type, size, and complexity (10%).
3. Technical services capability, including measurement, tracking, and reporting capabilities (20%).
4. Service cost, including proposed fees (60%).
Vendor Selection. The recommended respondents, Dick’s Sanitation Services, Inc., and Allied Waste Services of North America dba Republic Services of the Twin Cities, Inver Grove Heights (Republic), provided the most comprehensive proposal, and best met the evaluation criteria for the North and South Zones respectively. More details on the evaluation of the proposals are in the Attachment: Resource Management Services Vendor Evaluation.
Based upon the review of the proposals, using the evaluation criteria, the recommendation is that the contracts be awarded to each vendor for the time periods and in the amounts of:
Dick’s Sanitation Services, Inc. Amount
June 1, 2026, through March 31, 2027 $ 71,854.16
April 1, 2027, through March 31, 2028 $ 89,763.30
April 1, 2028, through March 31, 2029 $ 92,456.07
Total North Zone Contract Amount $254,073.53
Republic Amount
June 1, 2026, through March 31, 2027 $ 95,313.86
April 1, 2027, through March 31, 2028 $120,095.46
April 1, 2028, through March 31, 2029 $126,100.24
Total South Zone Contract Amount $341,509.56
The costs for these services have decreased from the past contract term. The average monthly cost for the previous 39 months under contract with Waste Management was $22,522. The new contract's average monthly cost for the next 34 months is $17,517, which is a 22 percent decrease.
RECOMMENDATION
recommendation
Staff recommends that contracts be awarded to Dick’s Sanitation Services, Inc., and Republic Services of the Twin Cities - Inver Grove Heights for the North and South Zones respectively.
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EXPLANATION OF FISCAL/FTE IMPACTS
Sufficient funds are included in the 2026 Facilities Management operating budget for Resource Management services. The cost of these contracts are funded with property tax levy. Future year costs will be included in the County Manager’s Recommended Budget. The costs for the residential organics drop-sites on County property is paid for from the state SCORE (Select Committee on Recycling and the Environment) grant designated organics funding and transferred to the Facilities Management budget in the General Fund.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, pursuant to advertisement, five qualified Resource Management Services proposals were received for the North Zone and four were received for the South Zone on January 14, 2026, for the collection, transportation, and delivery of municipal solid waste, recyclable materials, and organics collected from Dakota County facilities, parks, and select residential organics drop-sites to the appropriate waste management facilities; and
WHEREAS, resource management services also provide for the development of a detailed billing/invoicing reporting system and collaboration with County staff to improve waste reduction and recycling efforts, and
WHEREAS, Dick’s Sanitation Services, Inc., submitted the lowest responsive and responsible proposal for the North Zone in the amount of $254,073.53; and
WHEREAS, Republic submitted the lowest response and responsible proposal for the South Zone in the amount of $341,509.56; and
WHEREAS, funds for resource management services are included in the 2026 Facilities Management operating budget.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute a contract with Dick’s Santiation Services, Inc., 2780 Snelling Avenue N, Suite 101, Roseville, MN 55113, for Resource Management services at Dakota County buildings in the North Zone for the period of June 1, 2026, through March 31, 2029, for $254,073.53 subject to available funding and approval by the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Facilities Management Director to execute a contract with Allied Waste Services of North America dba Republic Services of the Twin Cities, Inver Grove Heights, 1852 N Allied Way, Phoenix, AZ 85054, for Resource Management services at Dakota County buildings in the South Zone for the period of June 1, 2026, through March 31, 2029, for $341,509.56, subject to available funding and approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Resource Management Services Vendor Evaluation
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Michael Lexvold
Author: Michael Lexvold