DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Amend Contract With Sierra-Cedar, LLC For Enterprise Resource Planning Software Support And Implementation Services
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PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to amend the contract with Sierra-Cedar, LLC for Enterprise Resource Planning (ERP) software support and implementation services.
SUMMARY
On March 3, 2021, the County contracted with Sierra-Cedar, LLC to implement Oracle Fusion to manage its financial and human resources programs. The County went live with the Oracle Fusion on January 3, 2023. The contract allowed for eight weeks of post-go-live support and 600 additional hours of Sierra-Cedar, LLC consultant time.
Dakota County identified additional end of year and benefit administration consulting needs in July 2023. A Statement of Work was executed on August 3, 2023, for a total of $86,000. On October 24, 2023, the County Board approved an additional $20,300 for additional untested, unplanned needs for system design, bringing the total contract to $106,300. On December 19, 2023, the County Board approved an additional $20,000 for continued support for unplanned needs in Finance, bringing the total contract to $126,300.
On March 21, 2024, Dakota County executed a contract amendment with Sierra-Cedar, LLC for an additional cost of $30,236 for support and maintenance services as authorized by County Policy 2751, Section 3(e). On December 19, 2024, Dakota County executed a contract amendment with Sierra-Cedar, LLC for an additional cost of $16,008 for support and maintenance services as authorized by County Policy 2751, Section 3(e). These two support and maintenance amendments brought the total not to exceed contract amount to $172,544. County Policy 2751, Section 3(e) provides that contracts for the maintenance of computer hardware or software may be approved and signed by the County Manager, regardless of the value of the contract, when sufficient
funds for the contract are included in the budget.
On May 29, 2025, Dakota County executed a contract amendment with Sierra-Cedar, LLC to extend the end date of the contract to December 31, 2025. There were no changes to the scope of services or the contract amount for this amendment.
Finance and Human Resources recently identified additional needs for continued ERP software system maintenance, support, and implementation services. For Human Resources, the additional work is for Open Enrollment assistance (2026), new issue resolution and general support, and lastly, knowledge transfer to our Dakota County human resources and information technology staff. For Finance, additional support is needed in the areas of Project Management and general ledger knowledge transfer, cash reconciliation support and knowledge transfer, general financial and support needs, as well as knowledge transfer to Dakota County Finance and Information Technology staff.
The contract amendment adds an additional cost of $95,650, bringing the new total not to exceed contract amount to $268,194.70 and extends the contract end date to December 31, 2026.
RECOMMENDATION
recommendation
Staff recommends that the County Board authorize the Deputy County Manager to execute a contract amendment with Sierra Cedar, LLC for ERP software support and implementation services, for the period of January 1, 2026, through December 31, 2026, for an additional cost of $95,650, bringing the total not to exceed contract amount to $268,194.70.
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EXPLANATION OF FISCAL/FTE IMPACTS
This contract amendment will be funded by County levy and will be included in the Information Technology budget in the County Manager’s recommended 2026 budget.
☐ None ☐ Current budget ☒ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, on June 26, 2020, Dakota County staff issued a Request for Proposal (RFP) for an Enterprise Resource Planning (ERP) Solution with implementation services; and
WHEREAS, the proposal submitted by Sierra-Cedar, LLC for the Oracle Enterprise Resource Planning, Human Capital Management and Enterprise Performance Management Cloud applications was found to be the best solution to meet or exceed Dakota County’s requirements as specified in the RFP and provide the best value to the County; and
WHEREAS, on March 3, 2021, the County entered into a Master Services Agreement and Statement of Work with Sierra-Cedar, LLC to provide the implementation, training and support services required; and
WHEREAS, the County went live with the new ERP system on January 3, 2023; and
WHEREAS, in July 2023 the County identified additional end of year and benefit administration consulting needs not included in the current Agreement and Statement of Work with Sierra-Cedar, LLC; and
WHEREAS, on May 29, 2025, Dakota County executed a contract amendment with Sierra-Cedar, LLC to extend the end date of the contract to December 31, 2025. There were no changes to the scope of services or the contract amount; and
WHEREAS, Finance and Human Resources have identified additional needs for continued ERP software support and implementation services that require additional assistance to complete, in leu of re-signing with Oracle Mission Critical Support; and
WHEREAS, staff recommends that the Dakota County Board of Commissioners authorize the Deputy County Manager to execute a contract amendment with Sierra Cedar, LLC for ERP software support and implementation services, to extend the term through December 31, 2026, and authorize an additional cost of $95,650, bringing the total not to exceed contract amount to $268,194.70.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Deputy County Manager to execute a contract amendment with Sierra-Cedar, LLC for ERP software support and implementation services, for the period of January 1, 2026, through December 31, 2026, for an additional cost of $95,650, bringing the total contract not to exceed amount to $268,194.70, subject to approval by the County Attorney’s office as to form.
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PREVIOUS BOARD ACTION
20-603;12/1/20
23-490;10/24/23
23-594; 12/19/23
ATTACHMENTS
Attachment: None.
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Tony Gomes
Author: Jeff Goettl/Carla Skog