DEPARTMENT: Finance
FILE TYPE: Consent Action
TITLE
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Authorization To Execute Contract With Loffler Companies, Inc. For Managed Print Services
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RESOLUTION
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WHEREAS, Dakota County (County) has an ongoing need to print and copy documents; and
WHEREAS, the County has standardized and invested in the existing fleet of multi-function printing and copying devices; and
WHEREAS, a Request for Proposal was issued July, 7, 2025, for Managed Print Services; and
WHEREAS, Loffler Companies, Inc. was the sole responder to the RFP; and
WHEREAS, Loffler Companies, Inc. has provided high-quality customer service to the County for over ten years; and
WHEREAS, Loffler Companies, Inc. has proposed the same price per page rates for both color and black/white through September 2030; and
WHEREAS, Loffler Companies, Inc., was selected based on the evaluation criteria as identified in the RFP; and
WHEREAS, staff recommends executing a contract with Loffler Companies, Inc. for the purpose of Managed Print Services; and
WHEREAS, the total cost of the contract shall not exceed $840,000 for the period of September 30, 2025, through September 30, 2030.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Deputy County Manager to execute a contract with Loffler Companies, Inc. for Managed Print Services, in an amount not to exceed $840,000, for the period of September 30, 2025, through September 30, 2030, subject to approval as to form by the County Attorney’s Office.
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