DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Paragon Development Systems, Inc., For Replacement Email Security System
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PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to execute a contract with Paragon Development Systems, Inc., for Proofpoint Email Protection services.
SUMMARY
An email security system protects against unauthorized access, malicious content, and data breaches within email communications. It filters out spam, phishing attempts, malware, and other threats, and encrypts sensitive email messages when needed.
The County's current email security solution has served its basic purpose, but county staff have found that there are now other solutions in the market that will better enhance the County's email security and threat protection at a reduced cost.
After conducting extensive research into the leading email security solutions, a solution selection team determined that Proofpoint Email Protection has the same or better capabilities as the current email protection system. It also includes additional features such as compromised account detection and prevention.
Proofpoint Email Protection will be procured from Paragon Development Systems, Inc., through the Minnesota State Cooperative Purchasing Venture (CPV). The cost of a three-year contract for Proofpoint through the CPV will be at least 20 percent less than the estimated costs for continuing with the current solution for the same period.
RECOMMENDATION
recommendation
Staff recommend that the Board authorize the Deputy County Manager to execute a three-year contract with Paragon Development Systems, Inc., for Proofpoint Email Protection services in an amount not to exceed $286,015.
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EXPLANATION OF FISCAL/FTE IMPACTS
The total cost of $286,015 will be paid annually at $95,339 over three years. These annual costs will be funded from the IT Department's approved operational budget. Cost for this system...
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