DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
??Authorization To Execute Contract For Purchase Of 2024 Computer Hardware Replacement Equipment
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PURPOSE/ACTION REQUESTED
Authorize the Enterprise Finance and Information Services Director to execute a contract with NowMicro Inc. for the purchase of 700 replacement computers.
SUMMARY
Annually, the Information Technology (IT) Department works with departments across the County to review and replace computer hardware no longer supported under warranty. The current computer hardware lifecycle is four years, this provides County staff with computer equipment covered under four-year hardware replacement warranty. Replacing aging hardware at the end of the lifecycle ensures staff are regularly supplied with updated computer hardware for their work and preserves the depreciated resale value of the aging hardware which offsets the hardware disposal costs. The requested purchase would replace half of the computer hardware purchased in 2020 in response to COVID-19 and whose warranties are expiring in 2024. The remaining computers with warranties expiring in 2024 will be replaced in 2025. Deferring half of the replacements until 2025 is necessary to help budget funds and workload for replacements in the future.
?Dakota County participates in the Minnesota Cooperative Purchasing Venture (CPV), which allows it to purchase goods from contracts established by the Materials Management Division (MMD) for Minnesota state agencies. The CPV currently includes a contract with Now Micro Inc. for Dell laptop and desktop computers, Dell laptop docking stations, and Dell 24" monitors (State Contract No. 160321). Purchasing through the CPV allows Dakota County to take advantage of the time and effort expended by MMD to develop specifications and to perform a competitive solicitation process, reducing waste and unnecessary repetition of activity.
RECOMMENDATION
recommendation
Staff recommends that the Coun...
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