DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With UHL Company, Inc. For Western Service Center Chiller Replacement Project
end
PURPOSE/ACTION REQUESTED
Authorize execution of a contract with UHL Company, Inc. to complete construction in support of the Western Service Center Chiller Replacement Project in Apple Valley, MN. This project is included in the Facilities Capital Improvement Program (CIP) Adopted Budget.
SUMMARY
The existing 400-ton screw-type chiller currently located in the basement of the Western Service Center is beyond its useful life and needs replacement. The current chiller was installed in 1991 during the original building construction and serves as the building's only building-wide cooling system. Due to the age of the current chiller, replacement parts have become extremely difficult to find. The lack of redundancy, increasing maintenance costs, and complexities make replacement of the current chiller crucial in maintaining the reliability of the Western Service Center's cooling system.
Bid documents were prepared by staff with the professional design support of Obermiller Nelson Engineering, LLC, dba CMTA. Three alternates were included as safeguards in the bids. These were adding two chilled water control valves, infilling existing piping under the building, and adding Maxwell heat transfer fluid additive to the chilled water system. All three are important to the project, but were created in case bids exceeded available funding. Staff recommends all three be included in the base contract. The project was formally advertised, and 11 competitive bids were received on May 1, 2025. The three lowest bidder's results are shown below. Full results can be found in the attached bid tabulation.
Contractor Name
Base Bid
Alternate #1-#3
Total Contract
UHL Company, Inc.
$1,784,000
$107,508
$1,891,508
Cool Air Mechanical
$1,732,000
$159,821
$1,891,821
Advantage Mechanical
$1,782,000
$15...
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