DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
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??Authorization To Execute Contract With Now Micro Inc. For Purchase Of 2025 Computer Hardware Replacement Equipment
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PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to execute a contract with Now Micro Inc. for the purchase of 640 replacement computers.
SUMMARY
Each year, the Information Technology (IT) Department replaces about one-quarter of the County's computers. This keeps equipment up to date, avoids the difficulty of replacing all computers at once, and ensures staff have reliable tools to do their work.
County computers are replaced on a four-year cycle, which matches the standard warranty period. This approach keeps staff productive, reduces repair costs, and allows the County to recover some value when older equipment is retired.
Dakota County purchases computers through the Minnesota Cooperative Purchasing Venture (CPV), a state program that negotiates competitive contracts for Minnesota agencies. Through CPV, the County buys Dell laptops, desktops, docking stations, and monitors from Now Micro Inc. (State Contract No. 160321). Using the CPV saves time, lowers costs, and ensures competitive pricing.
RECOMMENDATION
recommendation
Staff recommends that the County Board authorize the Deputy County Manager to make a one-time purchase of computer hardware replacement equipment from Now Micro Inc. through the State of Minnesota Cooperative Purchasing Venture in an amount not to exceed $960,689.
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EXPLANATION OF FISCAL/FTE IMPACTS
The total cost of the proposed purchase is $960,689. Sufficient funding is available in the Countywide Technology Fund and Countywide BIP.
? None ? Current budget ? Other
? Amendment Requested ? New FTE(s) requested
RESOLUTION
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WHEREAS, to update existing computer hardware no longer under warranty with new computer hardware and four-year warranty; and
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