DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Award Bid And Execute Contract With Tech Logic Corporation To Provide Automated Materials Handling System For Burnhaven Library Renovation
end
PURPOSE/ACTION REQUESTED
Authorize award of bid and execution of a contract with Tech Logic Corporation to provide an automated materials handling system for the Burnhaven Library Renovation project. This project is included in the 2026-2030 Facilities Capital Improvement Program Adopted Budget.
SUMMARY
A key component of library operations and service delivery is the automated materials handling system (AMHS). The AMHS processes library material returns at both interior and exterior book drops, to check in and sort materials. A new AMHS was planned for and included in the Burnhaven Library Renovation project designs, as prepared by Hammel, Green & Abrahamson (HGA). A Core Planning Group comprised of Library and Facilities Management staff developed the requirements for the AMHS to meet staff needs.
AMHS bid documents were prepared by staff with professional design support from HGA. The bid documents included a Base Bid and one Alternate Bid. Alternate Bid #1, includes providing a three-year service contract to begin after the initial 12-month warranty period.
The AMHS bid documents were used to obtain competitive bids. The project was formally advertised for four consecutive weeks starting on December 25, 2025. Two competitive bids were received on January 22, 2026. The following list includes the bids received with Base Bid, Alternate Bid #1 and Total values:
Vendor Base Bid Alt Bid #1 Total
Tech Logic Corporation $242,041.19 $17,320.00 $259,361.19
Bibliotheca, LLC $334,017.00 $17,985.00 $352,002.00
Staff have reviewed the submitted bid forms, found everything to be in accordance with the design intent and bidding requirements, and recommend award to Tech Logic Corporation. After further review, s...
Click here for full text