DEPARTMENT: Property Taxation and Records
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Software Maintenance And Support Agreement With West Central Indexing, LLC
end
PURPOSE/ACTION REQUESTED
Authorize to execute a new software maintenance and support agreement with West Central Indexing, LLC for the maintenance and support of the RecordEASE Document Recording software.
SUMMARY
Dakota County contracted with West Central Indexing, LLC (WCI) on October 21, 2014, to purchase the software license and implementation services used by Dakota County Property Taxation and Records (PT&R) for document recording software: RecordEASE. The County currently maintains this contract with WCI for the RecordEASE document recording software (licensed software). Both parties had entered into a software maintenance and support agreement on September 1, 2020, with a five-year annual fee of $62,700 that set forth the terms and conditions to which WCI shall provide software maintenance and support services to the County with respect to the licensed software.
Both parties wish to execute a new software maintenance and support agreement to establish the annual fees for a period of five years, thereby terminating the previous software maintenance and support agreement.
The new agreement continues the software maintenance and support terms, however, establishes a new five-year payment term of $68,970 annually totalling $344,850 over five years. The agreement shall be effective September 1, 2025 to August 31, 2030, or upon execution of a new agreement. This is a 10% increase over the current contract rate.
RECOMMENDATION
recommendation
Staff recommends execution of the software maintenance and support agreement with West Central Indexing, effective September 1, 2025 to August 31, 2030, or upon execution of a new agreement, with an annual fee of $68,970, and thus terminating the existing software maintenance and support agreement that both parties entered into on Se...
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