DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Amend Contract With EarthSoft Inc. For Annual Subscription And Maintenance Agreement For Environmental Quality Information System Software
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PURPOSE/ACTION REQUESTED
Authorize the Enterprise Finance and Information Services Director to amend the contract with EarthSoft, Inc., for annual subscription and maintenance agreement for Environmental Quality Information System software.
SUMMARY
Dakota County has a large number of water testing results from water supply wells. Groundwater Protection has purchased a solution from EarthSoft, Inc. for environmental data management efforts related to tracking the information related to these wells. Dakota County Groundwater Protection has ongoing initiatives to improve and protect groundwater quality, periodically reporting from various laboratory sources.
The original Board resolution did not address the full future expense for the annual software licenses and maintenance expenses. The current term for licensing and maintenance coverage ends on November 30, 2024. Staff received a quote from the vendor for license and maintenance renewal costs. The total quote for the renewal starting on December 1, 2024, and expiring on November 30, 2025 is $28,054.16.
RECOMMENDATION
recommendation
Staff recommends authorizing the Enterprise Finance and Information Services Director to amend the contract with EarthSoft, Inc. for a total amount of $28,054.16 for licensing and maintenance of the environmental data management software and accompanying modules for a term beginning on December 1, 2024.
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EXPLANATION OF FISCAL/FTE IMPACTS
The approved 2024 annual budget for Environmental Resources department will cover annual license and maintenance renewal through the contract renewal term of November 30, 2025.
? None ? Current budget ? Other
? Amendment Requested ? New FTE(s) ...
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