DEPARTMENT: Library
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Brodart Co. And Midwest Tape LLC For Provision Of Library Materials With Services
end
PURPOSE/ACTION REQUESTED
Authorize the execution of a contract to provide for acquisition of new public library materials and associated processing and cataloging services.
SUMMARY
Dakota County Library purchases new library materials in print and other physical formats to maintain the currency of its collections. Selecting primary vendors to provide new print and audiovisual/media materials benefits the library in several ways:
1. It secures competitive bulk purchasing discounts,
2. It allows the library to have primary relationships with major vendors rather than discrete purchasing relationships with hundreds of publishers, and
3. It aggregates the information about new items being added to the collection so that it may be added to the public catalog in a way that standardizes data input and minimizes system disruption to residents and staff.
The current contracts for service will expire February 1, 2024.
RECOMMENDATION
recommendation
Staff recommends that Dakota County execute three-year contracts with Brodart Co. for acquisition and processing of library print and Midwest Tape LLC for acquisition and processing of library media materials and related services. The contract price increases are limited to two percent per year.
Staff recommendations were based on the scored RFP results in the following categories:
* Ability to meet or exceed RFP specifications and to provide electronic acquisitions
* Vendor viability, support-product availability, customer service and communication
* Materials discount from list price
* Cost of acquisitions and processing services
Pricing for material discounts and services were comparable between the top print material vendors. Brodart Co received the highest total score across all categories. The library's vendor history with all p...
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