DEPARTMENT: Employment and Economic Assistance
FILE TYPE: Consent Action
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Authorization To Execute Contract With Quadient, Inc. For Print To Mail Services
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RESOLUTION
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WHEREAS, the Employment and Economic Assistance (E&EA) Department has established that purchasing print to mail services is more efficient than conducting its mail in-house; and
WHEREAS, by Resolution No. 24-323 (June 25, 2024) the Board of Commissioners authorized a contract with Bywater Business Solutions LLC for print to mail services through December 31, 2026; and
WHEREAS, Quadient, Inc. is a print to mail services company with a contract through the State of Minnesota Cooperative Purchasing Venture; and
WHEREAS, the County holds a cooperative purchase agreement with the State of Minnesota that allows the County to purchase from this vendor under NASPO PA#CRT058809; and
WHEREAS, the cooperative purchasing agreement with the State results in reduced workload and competitive pricing, allowing the County to take advantage of the time spent by the State to perform the competitive bidding process; and
WHEREAS, the rates and services in the State of Minnesota Office of State Procurement contract are the most cost-effective solution for E&EA’s mail needs and volume.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the County Manager, or delegate, to execute a contract with Quadient, Inc. under the State of Minnesota Cooperative Purchasing Venture for print to mail services in an amount not to exceed $200,000 per year for three years, subject to approval by the County Attorney’s office as to form.
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BACKGROUND
The Employment and Economic Assistance (E&EA) Department sends about 3,000 pieces of mail to clients each month. Prior to 2024, this function was performed by staff using county-owned mail equipment. When this equipment’s functional life span ended in 2024, E&EA contracted with a vendor for print to mail as a pilot...
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