DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Award Of Bid And Authorization To Execute Contract With Ultimate One Transportation, Inc., For Interoffice And Library Mail Delivery Services
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PURPOSE/ACTION REQUESTED
Award bid and authorize execution of a contract with Ultimate One Transportation, Inc., for interoffice and library mail delivery services.
SUMMARY
Dakota County uses a contracted delivery service to move library books and related materials between the main service centers, Juvenile Service Center, Empire Maintenance Facility, Extension and Conservation Center, and Dakota 911. This service also moves library books and related materials between the ten County library locations. The current contract ends on December 31, 2024. This service has worked well with the current vendor for the past nine years, and their bid reflects a continuation of services with the current staff.
The request for bid was publicly advertised on October 11, 2024.
Bids were received and tabulated on October 25, 2024. Two responsive and responsible bidders submitted as follows:
Bidder
Year
Bid Amount
% Increase
Ultimate One Transportation, Inc. |1010|$95,000.00
(6.1)
Ultimate One Transportation, Inc. |1010|$97,800.00
2.9
Ultimate One Transportation, Inc. |1010|$102,600.00
4.9
Three-Year Total
$295,400.00
OneCall Transportation LLC|1010|$102,356.10
OneCall Transportation LLC|1010|$105,363.72
OneCall Transportation LLC|1010|$109,410.84
Three-Year Total
$317,130.66
RECOMMENDATION
recommendation
Staff recommends that the County Board award a contract to Ultimate One Transportation, Inc., 2978 Cleveland Avenue North, Roseville, Minnesota 55113 for complete library and interoffice mail delivery services in an amount not to exceed $95,000.
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EXPLANATION OF FISCAL/FTE IMPACTS
The cost of the contract is included in the 2025 County Manager's Recommended Budget.
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