DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract Amendment With DLT Solutions, LLC For Additional Enterprise Resource Planning Software Licenses
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PURPOSE/ACTION REQUESTED
Authorize the Enterprise Finance and Information Services Director to amend the contract with DLT Solutions, LLC for additional Enterprise Resource Planning software licenses.
SUMMARY
Dakota County went live with a new Oracle Enterprise Resource Planning, Human Capital Management and Enterprise Performance Management tool in January 2023. The system is referred to as DakotaConnect. The County contracted with Sierra-Cedar, LLC to help implement the new system as well as assist with resolution of several identified issues throughout 2023.
As part of the original December 2020 Board resolution, Dakota County also contracted with DLT Solutions, LLC for Oracle software licenses for the system with an annual amount not to exceed $511,112 (including 10% contingency), renewing each year for five years. Over the past year, as staff have become more familiar with the system, they have determined that additional licenses beyond the original estimate are needed. In February 2024, the 2024 DLT Solutions, LLC contract was amended to a total amount not to exceed $590,103. Staff planned to revisit license usage in mid-2024 to re-evaluate needs and return to the Board with any price adjustments.
Dakota County has now re-evaluated this contract and recommends amending the 2024 DLT Solutions, LLC contract a second time, for an additional $39,100 and a total contract not to exceed amount of $629,203.
RECOMMENDATION
recommendation
Staff recommends that the Board authorize the Enterprise Finance and Information Services Director to execute a contract amendment with DLT Solutions, LLC for an additional $39,100 and a total 2024 contract amount not to exceed $629,203 for additional Enterprise Resource Planning software licenses.
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EXPLANAT...
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