DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
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Authorization To Execute Second Contract Amendment With Wold Architects And Engineers For Law Enforcement Center Integrative Health Unit Addition
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PURPOSE/ACTION REQUESTED
Authorize execution of a second and final contract amendment with Wold Architects and Engineers for the design of the Law Enforcement Center's (LEC) Integrative Health Unit (IHU) Addition. Board action is required as the value of total amendments after initial authorization of the contract execution exceeds a policy limit of $50,000.
SUMMARY
The LEC IHU Addition project was first considered nearly three years ago, and construction is now complete. The design contract was awarded to Wold Architects and Engineers in the sum of $675,000 by Resolution No. 22-257 (June 21, 2022). The schematic design for the project was presented by Resolution No. 22-480 (November 15, 2022), and the scope of the project had then increased sufficiently that near the end of design, Wold requested an amendment to their contract to account for such changes. An amendment to the design contract with Wold Architects and Engineers in the sum of $135,000 was authorized by Resolution No. 23-264 (June 20, 2023). That brought Wold's contract total to $810,000, which included $24,000 in estimated reimbursable expenses.
In this action, staff is requesting a second contract amendment with Wold Architects and Engineers in the sum of $8,488.49 for reimbursable plan review costs that exceeded the earlier estimated amounts. Plan reviews by the State of Minnesota, the Department of Corrections, and the City of Hastings were all required for the project. These fees were $32,488.49 and exceeded the estimated $24,000. Wold is therefore asking for an amendment to their contract of $8,488.49 to account for the increase. This increase to the design contract will be paid for with reserved funds remaining within the original project budget.
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