DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Amend Contract With EarthSoft, Inc., For Data Migration Services And Annual Licensing Agreement
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PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to amend the contract with EarthSoft, Inc., for additional data migration services not to exceed $60,120, and for annual subscription and maintenance agreements required for the Environmental Quality Information System software through 2028. The annual subscription and maintenance agreements are estimated at $22,156 annually, plus incremental price increases, for the next three years.
SUMMARY
Dakota County has a large number of water testing results from water supply wells. Environmental Resources, Groundwater Protection has purchased a solution from EarthSoft, Inc., for environmental data management efforts related to tracking groundwater well information. Dakota County Groundwater Protection has ongoing initiatives to improve and protect groundwater quality, periodically reporting from various laboratory sources.
EarthSoft, Inc., will provide support services to migrate historical data associated with private well testing from 2021 to 2023 and over 15,000 historical records from the registered well program (monitoring well data at contaminated sites). Preservation of this data is valuable to the county. The county can leverage chemistry and water level data from private wells and industrial monitoring wells to better serve and protect those who rely on our groundwater resources. The total cost to complete data migration tasks is $60,120.
In addition, the original Board resolution did not address future expense for the annual software licenses and maintenance expenses. The current term for licensing and maintenance coverage ends on November 30, 2025. Staff received a quote from the vendor for license and maintenance renewal costs. The software cost for year one starting on December 1, 2025, and expiring on Nov...
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