DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
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Authorization To Amend Contract With Gilbert Mechanical Contractors, LLC, For 2025 Building Automation Services
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PURPOSE/ACTION REQUESTED
Authorize to amend contract with Gilbert Mechanical Contractors, LLC, (Gilbert) for 2025 as-needed building automation services.
SUMMARY
Dakota County uses five contracted vendors to provide as-needed building automation services for the HVAC systems across County facilities. These contracts, due to their maintenance nature, are executed administratively for $99,000 per vendor each year. The services do not total $500,000 in any year, but due to the specialties of each of the vendors and specific systems, multiple contracts are executed to most efficiently perform the services.
Gilbert is one of the five contractors for 2025 and historically performs the majority of these services. In late 2025, staff realized during budget and contract management that, due to the timing of invoice processing and reporting, an amendment is necessary that requires County Board approval.
The contract amendment of $11,000 is necessary to pay one outstanding invoice that will increase the total contract amount to $110,000.
RECOMMENDATION
recommendation
Staff recommends execution of a contract amendment for an additional $11,000 with Gilbert, bringing the contract total to $110,000.
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EXPLANATION OF FISCAL/FTE IMPACTS
This contract is funded by levy in the General Fund. There is sufficient funding available in the 2026 General Fund budget in the Facilities Management Department for the increased cost.
? None ? Current budget ? Other
? Amendment Requested ? New FTE(s) requested
RESOLUTION
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WHEREAS, Dakota County uses five contracted vendors to provide as-needed building automation services for the HVAC systems across the portfolio; and
WHEREAS, these contracts, due to their maintenance nat...
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