DEPARTMENT: Information Technology
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With SHI International Corp. For Three-Year Adobe Software Renewal
end
PURPOSE/ACTION REQUESTED
Authorize the Deputy County Manager to execute a contract with SHI International Corp. for renewal of three-year licensing agreement for Adobe software products paid annually at a total cost of $460,873.83 for the three-year term of the agreement.
SUMMARY
Dakota County staff use Adobe software products to create and edit digital content for daily county business. The renewal agreement includes licensing for Adobe Acrobat Pro for managing digital documents, and Adobe Creative Cloud applications used for digital media creation such as video or image editing. This agreement will be purchased through SHI International Corp. under Minnesota State Cooperative Purchasing Contract #CTR060028.
Adobe Inc. is the industry standard for document and digital media creation and editing software. The current license agreement with Adobe Inc. started on April 12, 2023, and expires April 11, 2026. The final cost of that three-year agreement was $339,557.80.
The agreement renews Dakota County's current Adobe software licenses for the term from April 12, 2026, to April 11, 2029. The costs will be paid annually for a three-year total of $460,873.83 for 946 software licenses.
Annual Costs
* 4/12/2026 - 4/11/2027 = $153,624.61
* 4/12/2027 - 4/11/2028 = $153,624.61
* 4/12/2028 - 4/11/2029 = $153,624.61
The contract is increasing because 229 Acrobat licenses were added throughout the 2023 - 2026 contract period and product licensing costs have increased by 25% for the new contract period.
RECOMMENDATION
recommendation
Dakota County IT staff recommends that the Board authorize the Deputy County Manager to enter into a contract with SHI International Corp. for the renewal of three-year licensing agreement for Adobe software products in an amount not to exceed $460,873.83 for the ...
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