DEPARTMENT: Facilities Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Cooperative Purchasing Vendor Contract With Mid-America Business Systems And Equipment, Inc. For Shelving At Burnhaven Library
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PURPOSE/ACTION REQUESTED
Authorize execution of a contract based on Cooperative Purchasing Vendor (CPV) pricing with Mid-America Business Systems And Equipment, Inc., to provide shelving at the Burnhaven Library. This project is included in the 2026-2030 Facilities Capital Improvement Program Adopted Budget.
SUMMARY
Stack shelving is the main book display system in the public areas of Dakota County libraries. The existing Burnhaven Library contains three different shelving systems, most of which are no longer manufactured, and much is not interchangeable between each system. Staff was granted approval to donate the existing shelving systems by Resolution No. 26-061 (February 3, 2026) as also allowed by Minn. Stat. ? 471.85 and encouraged by Dakota County Policy No. 4301 - Waste Reduction, Recycling and Trash Management. About 10 percent of the existing shelving can and will be repurposed for the Burnhaven Library after renovations. Staff has found public partners to donate at least 40 percent of the existing shelving, and the remainder will be recycled when renovations begin in mid-April.
To secure Burnhaven's new shelving, staff contacted vendors who sell shelving on Cooperative Purchasing Venture (CPV) pricing. Of the two vendors solicited to price the new shelving on CPV pricing, the selected system is also the lowest price as quoted. The selected shelves are made by SpaceSaver and available from Mid-America Business Systems And Equipment, Inc It is the same shelving purchased for other recent library renovation projects, and it is available under the State's CPV contract listing, specifically Sourcewell Contract #110923-SPC. Purchase of this shelving under this State CPV contract allows the County to secure pricing on the basis ...
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