DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Agreement Amendment No.1032906A01 With Minnesota Department Of Transportation And City Of Eagan For County Project 26-56
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PURPOSE/ACTION REQUESTED
Authorize execution of agreement amendment No.10329606A01 with Minnesota Department of Transportation (MnDOT) and City of Eagan for County Project (CP) 26-56.
SUMMARY
To provide a safe and efficient transportation system, Dakota County is partnering with the Minnesota Department of Transportation (MnDOT) and City of Eagan on County Project (CP) 26-56.
County Project 26-56 is an Advance Traffic Management System (ATMS) project along County State Aid Highway (CSAH) 26 (Lone Oak Road), CSAH 28 (Yankee Doodle Road), and CSAH 43 (Lexington Avenue) in the City of Eagan (Attachment: Project Location). County Project 26-56 also includes replacement of five MnDOT traffic signal systems at the I-35E ramps at CSAH 26, CSAH 28, and CSAH 31.
By Resolution No. 19-525 (May 21, 2019), the County Board authorized execution of cooperative construction agreement No.1032906 with MnDOT and the City to define costs and responsibilities for the work associated with the replacement of five MnDOT traffic signal systems along I-35E at CSAHs 26, 28, and 31.
County Project 26-56 was advertised, and four bids were received and tabulated on August 31, 2021, with the lowest responsible bid received from Collins Electrical Construction Co. By Resolution No. 21-478 (October 5, 2021), the County Board authorized award and execution of a contract with Collins Electrical Construction Co. for construction of CP 26-56.
The MnDOT estimated cost share in agreement No.1032906 was identified at $919,579, with a cap of $975,500. Based upon the lowest responsible bid received, the MnDOT estimated cost increased to $1,206,734.22.
An amendment to the agreement No.1032906 is needed to revise the cap and allow MnDOT to fund the increase in MnDOT cost share for the project.
RECOMMENDATION
recommendation
Staff recommends authorizing the agreement amendment with MnDOT and City for CP 26-56, providing for an increase in the MnDOT share of the cost of construction to an estimated total cost share of $1,206,734.22.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2021 Transportation Capital Improvement Program (CIP) Adopted Budget contains a total budget of $4,347,030 for CP 26-56. An additional amount of $416,760 is needed based upon lowest responsible bid received and will come out of the 2021 Transportation CIP Signal Projects Various Locations and Safety and Management set-asides. An administrative amendment will move $335,000 in funding from the Signal set-aside and $81,760 from the Safety & Management set-aside to CP 26-56 (Attachment: Funding Summary).
☐ None ☐ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, to provide a safe and efficient transportation system, Dakota County (County) is partnering with the Minnesota Department of Transportation (MnDOT) and City of Eagan (City) on County Project (CP) 26-56; and
WHEREAS, CP 26-56 is an Advanced Traffic Management System (ATMS) and aging signal system replacement project along County State Aid Highway (CSAH) 26 (Lone Oak Road), CSAH 28 (Yankee Doodle Road), CSAH 31 (Pilot Knob Road), and CSAH 43 (Lexington Avenue) in the City of Eagan; and
WHEREAS, CP 26-56 includes the replacement of five MnDOT traffic signal systems at the I-35E ramps at CSAH 26, CSAH 28, and CSAH 31; and
WHEREAS, by Resolution No. 19-525 (May 21, 2019), the County Board authorized execution of cooperative construction agreement No.1032906 with MnDOT and the City to define costs and responsibilities for the work associated with replacement of the five MnDOT traffic signal systems; and
WHEREAS, CP 26-56 was advertised, and four bids received and tabulated on August 31, 2021, with the lowest responsible bid received from Collins Electrical Construction Co.; and
WHEREAS, by Resolution No. 21-478 (October 5, 2021) the County Board authorized award and execution of a contract with Collins Electrical Construction Co. for construction of CP 26-56; and
WHEREAS, the original MnDOT estimated cost share in agreement No.1032906 was identified at $919,579, with a cap of $975,500; and
WHEREAS, based upon the lowest responsible bid received, the MnDOT estimated cost increased to $1,206,734.22; and
WHEREAS, an amendment to agreement No.1032906 is needed to revise the cap and allow MnDOT to fund the increase in MnDOT cost share; and
WHEREAS, staff recommends authorizing agreement amendment N0.1032906A01 with MnDOT and the City for CP 26-56, providing for an increase in the MnDOT cost share to an estimated total cost share of $1,206,734.22.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute agreement amendment No.1032906A01 with the Minnesota Department of Transportation and City of Eagan for County Project 26-56, subject to approval by the County Attorney’s Office as to form.
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PREVIOUS BOARD ACTION
19-525; 05/21/19
21-478; 10/05/21
ATTACHMENTS
Attachment: Project Location
Attachment: Funding Summary
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Mark Krebsbach
Author: Tom Bowlin