DEPARTMENT: Transportation
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Agreement With Castle Rock Township For Jurisdictional Transfer Of Portions Of County State Aid Highway 78 And Amend 2022 Transportation Capital Improvement Program Budget
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PURPOSE/ACTION REQUESTED
Authorize execution of an agreement with Castle Rock Township for the jurisdictional transfer of portions of County State Aid Highway 78 and authorize amendment to the 2022 Transportation Capital Improvement Program Budget.
SUMMARY
To promote a safe and efficient transportation system, Dakota County and Castle Rock Township (“the Township”) each manages and maintains the appropriate roadways based on the role they provide to the overall transportation system. In 2020 and 2021, the County reconstructed County Road 78 between Trunk Highway (TH) 3 and TH 50. As a result of the reconstruction, there are segments of the roadway that are to be transferred to the township. These jurisdictional changes are shown in Attachments 78-10 and 78-12.
In accordance with Minn. Stat. § 163.11, a public hearing was held at the Castle Rock Town Hall on August 29, 2022, to hear comments on the proposed jurisdictional transfer. Four persons representing the Township attended the hearing, and no comments or concerns were received regarding the proposed jurisdictional transfers.
Under the terms of the agreement, the Township would take over maintenance and operation of three segments of roadway including approximately 295 feet of roadway at intersection of CSAH 78 and 240th Street, 1300 linear feet of roadway near the intersection of Alverno Avenue and 245th Street, and 639 feet of roadway with a cul-de-sac located on the curve a half mile east of Blaine Avenue. An amount of $76,400 has been calculated as payment for the township taking over the maintenance and operation based on the expected maintenance costs over the next ten years. These costs were based on the average maintenance costs to the County for maintaining gravel and paved roadways over the past few years. The Castle Rock Town Board considered the agreement at their October 11, 2022 meeting.
RECOMMENDATION
recommendation
Staff recommends authorizing execution of an agreement for the jurisdictional transfer of portions of County State Aid Highway 78.
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EXPLANATION OF FISCAL/FTE IMPACTS
The agreement terms include a payment of $76,400 to the Township to complete the jurisdictional transfer. A budget amendment from the Transportation Fund balance is necessary (see Financial Summary).
☐ None ☐ Current budget ☐ Other
☒ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, Dakota County and Castle Rock Township (“the Township”) each manages and maintains the appropriate roadways based on the role they provide to the overall transportation system; and
WHEREAS, in 2020 and 2021, the County reconstructed County Road 78 between Trunk Highway (TH) 3 and TH 50; and
WHEREAS, as a result of the reconstruction, there are segments of the roadway that are to be transferred to Castle Rock Township; and
WHEREAS, in accordance with Minn. Stat. § 163.11, a public hearing be held a public hearing be held at the Castle Rock Town Hall on August 29, 2022, to hear comments on the proposed jurisdictional transfer; and
WHEREAS, no comments or concerns were received regarding the proposed jurisdictional transfers at the public hearing; and
WHEREAS, an amount of $76,400 has been calculated as payment for the township taking over the maintenance and operation based on the expected maintenance costs over the next ten years; and
WHEREAS, staff recommends authorizing execution of an agreement for the jurisdictional transfer of portions of County State Aid Highway 78.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Physical Development Director to execute an agreement with Castle Rock Township for the jurisdictional transfer of portions of County State Aid Highway 78; and
BE IT FURTHER RESOLVED, That the 2022 Transportation Capital Improvement Plan is hereby amended as follows:
Expense
County Project 78-12 $76,400
Total Expense $76,400
Revenue
Transportation Fund Balance $76,400
Total Revenue $76,400
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PREVIOUS BOARD ACTION
22-314; 7/19/22
ATTACHMENTS
Attachment: 78-10 Exhibit A
Attachment: 78-12 TOWNSHIP Exhibit B
Attachment: Financial Summary
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Erin Laberee
Author: Todd Howard