DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Contract With Quality Locksmith, Inc. For Door And Key Repair, Maintenance, And Installation Services
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PURPOSE/ACTION REQUESTED
Authorize execution of a contract for door and key repair, maintenance, and installation services for Dakota County facilities.
SUMMARY
Staff contracts for qualified locksmith services for a variety of door and key repair, maintenance, and installation services. Staff estimates that there will be approximately 400 hours of these services, $60,000 of materials, and up to 104 trip charges necessary on an annual basis based upon a review of the past eleven years of expenses.
Staff solicited formal bids for a contract effective January 1, 2023, through December 31, 2023, with the option to extend for 2024 and 2025 for door and key repair, maintenance, and installation services to be provided at all County facilities, communication towers, parks facilities, and new facilities when constructed. There was only one bidder, Quality Locksmith, Inc.
HOURLY COST COMPARISON and TOTAL COST ESTIMATE
Hourly Day Rate: $118
Hourly Evening/Weekend/Holiday Rate: $168
Trip Charge: $118
Material Markup: 30%
Annual Total Cost Estimate: $141,504
Staff has reviewed the past eleven years of County experience of the successful bidder and recommends approval of a contract based upon experience and the quality of previous work performed for the County.
RECOMMENDATION
recommendation
Staff recommends that a contract be awarded to Quality Locksmith, Inc. for these services countywide. Staff will continue to solicit separate quotations for clearly defined projects or repairs that are estimated to exceed $5,000.
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EXPLANATION OF FISCAL/FTE IMPACTS
Sufficient funding is included in the 2023 County Manager's Recommended Budget for doors, keys, and related services. It is anticipated similar amounts will be included in the C...
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