DEPARTMENT: Parks, Facilities, and Fleet Management
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Fourth Contract Amendment With Short-Elliott-Hendrickson, Inc. For Professional Services For Minnesota River Greenway Fort Snelling Segment
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PURPOSE/ACTION REQUESTED
Authorize execution of a fourth contract amendment for professional services for the Minnesota River Greenway Fort Snelling Segment.
SUMMARY
Dakota County is proceeding with the Minnesota River Greenway Fort Snelling Segment (P00127) to construct 3.7 miles of the Minnesota River Greenway between trailheads located near Nicols Road and Lone Oak Road in Eagan, including a pedestrian bridge to cross over railroad owned by Union Pacific (see Attachment: Project Map). By Resolution No. 20-163 (March 24, 2020), the County entered into a contract with Short-Elliott-Hendrickson, Inc. for $297,988 for final design of the trail portion of the greenway project. In August 2020, this contract was amended to increase the not-to-exceed amount to $307,488 to allow for completion of environmental documentation required by the Minnesota Department of Natural Resources (DNR). By Resolution No. 21-441 (September 7, 2021), this contract was further amended to a not-to-exceed amount of $369,488 for completion of design and construction plans. The Dakota County Board of Commissioners approved the schematic design for the project by Resolution No. 20-163 (March 24, 2020).
A contract amendment to the Short-Elliott-Hendrickson, Inc. contract to provide construction administration services for tree-clearing work and increase the not to exceed amount to $400,988 was approved by Resolution No. 22-056 (February 1, 2022), but no bids were received last winter due to schedule constraints. This work has been advertised again, but the contract with Short-Elliott-Hendrickson, Inc. has lapsed and now requires an amendment for extension of the effective date.
RECOMMENDATION
recommendation
Staff recommends authorizing an amendment to the contract with Short-Elliott-Hendrickson, Inc. to extend the effective date to March 31, 2024.
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EXPLANATION OF FISCAL/FTE IMPACTS
The 2023 Parks Capital Improvement Program includes a total project budget of $15,173,020 (see Attachment: Financial Summary), with all funding budgeted prior to 2023. This amendment does not change the contract amount.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
body
WHEREAS, the Minnesota River Greenway runs along the south side of the Minnesota River in Eagan and Burnsville, extending from I35-W in Burnsville to Lilydale Regional Park in Saint Paul; and
WHEREAS, by Resolution No. 11-516 (October 18, 2011), the Dakota County Board of Commissioners adopted the Minnesota River Greenway Plan; and
WHEREAS, the rapidly developing and robust recreational network that has developed in the area has created increased demand for completion of the trail connection between the recently constructed Lone Oak Trail Head, the Cedar Nicols Trailhead, and the Minnesota River Greenway Black Dog Segment to the west; and
WHEREAS, by Resolution No. 18-487 (October 11, 2018), the Dakota County Board of Commissioners authorized staff to proceed with consultant selection for the project to include 30 percent design for the river bottom trail (Project Component 1) and 100 percent design and engineering for the Union Pacific Railroad Bridge (Project Component 2); and
WHEREAS, by Resolution No. 20-163 (March 24, 2020), the Dakota County Board of Commissioners authorized staff to enter into a contract with Short-Elliott-Hendrickson, Inc. for design services for the river bottom trail for a not-to-exceed amount of $279,988; and
WHEREAS, on August 12, 2020, the contract not-to-exceed amount was amended by $27,500 to $307,488 to complete required environmental documentation for the project; and
WHEREAS, by Resolution No. 21-441 (September 7, 2021), the contract not-to-exceed amount was amended by $62,000 to $369,488 to complete final design and construction planning tasks; and
WHEREAS, site preparation activities for construction of the trail are in need of beginning in the near term to maintain project schedule and comply with species protection requirements; and
WHEREAS, by Resolution No. 22-056 (February 1, 2022), a contract amendment to expand the scope to cover site staking and administration duties for tree clearing in advance of trail construction for the Minnesota River Greenway was executed, and the contract was further amended to the not-to-exceed amount of $31,500, totaling $400,988.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Parks, Facilities, and Fleet Director to amend a contract amendment with Short-Elliott-Hendrickson, Inc. to complete staking and construction administration for tree clearing work related to the trail portion of the Minnesota River Greenway Fort Snelling Segment (P00127) to extend its effective date to March 31, 2024.
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PREVIOUS BOARD ACTION
20-163; 3/24/20
21-441; 9/7/21
22-056; 2/1/22
ATTACHMENTS
Attachment: Project Map
Attachment: Financial Summary
BOARD GOALS
☒ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☐ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Taud Hoopingarner
Author: Joe Morneau