DEPARTMENT: Sheriff
FILE TYPE: Consent Action
TITLE
title
Authorization To Execute Joint Powers Agreement With Cities Of Mendota Heights, South St. Paul, West St. Paul And Inver Grove Heights For Emergency Management Planning
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PURPOSE/ACTION REQUESTED
Execute a joint powers agreement (JPA) with the Cities of Mendota Heights, South St. Paul, West
St. Paul and Inver Grove Heights for Emergency Management Planning from January 1, 2023 through December 31, 2025.
SUMMARY
Dakota County Sheriff’s Office has been contracted by the Cities of Mendota Heights, South St. Paul, West St. Paul and Inver Grove Heights to contract and provide support for Emergency Management Planning since 2013.
In an effort to standardize Emergency Operatoins Plans county wide and to work with those communities who cannot effectively support Emergency Management activities to the degree they would like on their own, it is beneficial for all parties to have these communities contract with the Dakota County Sheriff’s Office for this support by the REP contractor already in place through additional contacted hours paid for by the JPA cities.
It is desirable to have the cities contract with the county for emergency planning activities as it allows for the use of the County Emergency Operations plan as a workable template for the cities for better emergency planning consistency. It allows for better oversite and influence in emergency response county wide for the betterment of county citizens. With new annual requirements from Minnesota Homeland Security and Emergency Management regarding plan requirements this contract allows for timely, consistent plan update and testing with county input and inclusion. By having the cities contract for emergency planning services, we remain the leader of Emergency Preparedness county-wide.
To this end, the JPA would include the following deliverables previously discussed and agreed upon by the JPA Northern Cities;
MN HSEM Compliant EOP to include any updates or changes in State and/or Federal Requirements and the following:
• Update of the City Continuity of Operations Plan (COOP)
• Emergency Support Functions updated as needed for the City
• Sara Title 3 Hazardous Materials Section updated as needed
• Resource Section - Generic per County Plan that can be added to
• Exercises
o Selected EOC Staff Tabletop Exercise as agreed to by the City and Contractor
o EOC Functional Exercises
The JPA will provide for contracted Emergency Management Planning within a defined work plan and contracted hours by a sub-contractor already established and to be accounted for separately.
RECOMMENDATION
recommendation
Sheriff’s staff recommends authorizing the Dakota County Sheriff to execute separate JPA’s with the Cities of Mendota Heights, South St. Paul, West St. Paul, and Inver Grove Heights for the period January 1, 2023, to December 31, 2025.
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EXPLANATION OF FISCAL/FTE IMPACTS
The County will be reimbursed by the Cities for the described services as follows and is included in the County Managers’ 2023 recommended budget:
• January 1, 2023 to December 31, 2023: $43/hr. not to exceed $6,149 ($43 x 143 hours)
• January 1, 2024 to December 31, 2024: $44/hr. not to exceed $6,292 ($44 x 143 hours)
• January 1, 2025 to December 31, 2025: $45/hr. not to exceed $6,435 ($45 x 143 hours)
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, since 2013 and with the approval of the Dakota County Board of Commissioners, the Sheriff has provided Emergency Management Planning Services to the Cities of Mendota Heights, South St. Paul, West St. Paul, and Inver Grove Heights; and
WHEREAS, the Cities of Mendota Heights, South St. Paul, West St. Paul, and Inver Grove Heights have requested that the Sheriff continue to provide Emergency Management support through individual joint powers agreements (JPA’s) for a three-year period; and
WHEREAS, the Dakota County Sheriff agrees to enter into individual JPA’s and provide these Cities with Emergency Management Planning support with an already-approved sub-contractor for the period of January 1, 2023 through December 31, 2025.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes the Sheriff to execute individual joint powers agreements (JPA’s) with the cities of Mendota Heights, South St. Paul, West St. Paul, and Inver Grove Heights, where the Dakota County Sheriff will provide Emergency Management support through its sub-contractor, for the period of January 1, 2023 through December 31, 2025, subject to approval by the County Attorney's Office as to form; and
BE IT FURTHER RESOLVED, That the Dakota County Sheriff or his designee shall report to the County Board regarding the volume of services provided the Cities of Mendota Heights, South St. Paul, West St. Paul And Inver Grove Heights pursuant to the JPA’s, prior to any request for a renewal of the JPA’s.
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PREVIOUS BOARD ACTION
19-825; 11/12/19
ATTACHMENTS
Attachment: City JPAs
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Joe Leko
Author: Joe Leko