DEPARTMENT: Sheriff
FILE TYPE: Consent Action
TITLE
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Authorization To Execute Joint Powers Agreement With City Of Farmington For Emergency Management Planning
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PURPOSE/ACTION REQUESTED
Execute a joint powers agreement (JPA) with the City of Farmington for Emergency Management Planning from January 1, 2023 through December 31, 2025.
SUMMARY
Dakota County Sheriff’s Office has been contacted by the City of Farmington to contract and provide support for Emergency Management Planning from December 1, 2023 to December 31, 2025.
In an effort to standardize Emergency Operations Plans county wide and to work with those communities who cannot effectively support Emergency Management activities to the degree they would like on their own, it is beneficial for all parties to have these communities contract with the Dakota County Sheriff’s Office for this support by the REP contractor already in place through additional contacted hours paid for by the JPA cities.
It is desirable to have the cities contract with the county for emergency planning activities as it allows for the use of the County Emergency Operations plan as a workable template for the cities for better emergency planning consistency. It allows for better oversite and influence in emergency response county wide for the betterment of county citizens. With new annual requirements from Minnesota Homeland Security and Emergency Management regarding plan requirements this contract allows for timely, consistent plan update and testing with County input and inclusion. By having the cities contract for emergency planning services, we remain the leader of Emergency Preparedness Countywide.
To this end, the JPA would include the following deliverables previously discussed and agreed upon by the City of Farmington, to include the planning requirements needed for emergency operations planning, commonly referred to as MNWALK:
• Basic Plan Update to include new MNWALK required plans and Standard Operating Guidelines to include:
o Emergency Support Functions updated as needed for the City
o Sara Title 3 Hazardous Materials Section updated as needed
o Resource Section - Generic per County Plan that can be added to
• Emergency Operating Center (“EOC”) Basic Training for City Staff
o NIMS/Incident Command System Compliance Review
o What is an EOC Training for Staff
o Training Recommendation based on compliance per City
• Elected Official Training and Tabletop Exercise which includes:
o Role of Elected Officials in a disaster
o Role of Staff
o Tabletop developed for the City based on Emergency Manager (“EM”) input
• County Emergency Management Support and Response as needed or requested.
The JPA would provide for contracted Emergency Management Planning within a defined work plan and contracted hours by a sub-contractor already established and to be accounted for separately.
RECOMMENDATION
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Sheriff’s staff recommends authorizing the Dakota County Sheriff to execute a JPA with the City of Farmington for the period January 1, 2023, to December 31, 2025.
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EXPLANATION OF FISCAL/FTE IMPACTS
The City of Farmington agrees to pay the County for Emergency Management services as defined within the JPA in the amount for each year as follows:
• January 1, 2023 to December 31, 2023: $43/hr. not to exceed $6,149 ($43 x 143 hours)
• January 1, 2024 to December 31, 2024: $44/hr. not to exceed $6,292 ($44 x 143 hours)
• January 1, 2025 to December 31, 2025: $45/hr. not to exceed $6,435 ($45 x 143 hours)
The County will be reimbursed by the Cities for the described services as follows and is included in the County Managers’ 2023 recommended budget.
☐ None ☒ Current budget ☐ Other
☐ Amendment Requested ☐ New FTE(s) requested
RESOLUTION
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WHEREAS, the City of Farmington has requested that the Dakota County Board of Commissioners approve a joint powers agreement (JPA) for Emergency Management support; and
WHEREAS, the Dakota County Board of Commissioners is willing to enter into the proposed JPA; and
WHEREAS, the Dakota County Sheriff has agreed to provide the City of Farmington Emergency Management Planning support with an already approved sub-contractor.
NOW, THEREFORE, BE IT RESOLVED, That the Dakota County Board of Commissioners hereby authorizes it’s Chair to execute a joint powers agreement (JPA) with the City Of Farmington pursuant to which the Dakota County Sheriff will provide Emergency Management Planning support through an already approved sub-contractor; and
BE IT FURTHER RESOLVED, That this agreement covers the period of January 1, 2023, through December 31, 2025, subject to approval of the County Attorney’s Office as to form; and
BE IT FURTHER RESOLVED, That the Dakota County Sheriff or his designee shall report to the County Board regarding the volume of services provided the City of Farmington pursuant to the JPA, prior to any request for a renewal of the JPA.
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PREVIOUS BOARD ACTION
None.
ATTACHMENTS
Attachment: Joint Powers Agreement
BOARD GOALS
☐ A Great Place to Live ☐ A Healthy Environment
☐ A Successful Place for Business and Jobs ☒ Excellence in Public Service
PUBLIC ENGAGEMENT LEVEL
☐ Inform and Listen ☐ Discuss ☐ Involve ☒ N/A
CONTACT
Department Head: Joe Leko
Author: Joe Leko